How To Fix HRPAYDESV636 - Enter a reason for the limited exclusion

HRPAYDESV636 - Overview

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 636

• Message text: Enter a reason for the limited exclusion

What causes this issue?

You have not entered any text. The user-defined text field must contain
text if the checkbox <DS:DE.P01_SV_EL_IT_KA>Excluded from Termination
</> is selected and the checkbox <DS:DE.P01_SV_EL_IT_KAU>Unlimited
Exclusion from Termination</> is <ZH>not</> selected (infotype
<LS>Electronic Data Exchange</> (0700) subtype <LS>DBKE</>).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Enter a reason for a limited exclusion from termination.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPAYDESV636 - Details

• The SAP error message HRPAYDESV636, which states "Enter a reason for the limited exclusion," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error is related to the handling of limited exclusions in payroll calculations, particularly when certain employees or payroll components are excluded from specific calculations or deductions.
  
  Cause:
  The error arises when a payroll administrator attempts to process payroll for an employee who has been marked for a limited exclusion, but has not provided a valid reason for this exclusion. Limited exclusions are often used in scenarios where certain payroll components (like bonuses, overtime, or specific deductions) should not be applied to an employee's payroll for a particular period.
  
  Solution:
  To resolve this error, follow these steps:
  
  
  Access the Employee's Payroll Data:
  
  Navigate to the employee's payroll data in the SAP system.
  
  
  
  Check Exclusion Settings:
  
  Look for any settings related to limited exclusions. This can usually be found