How To Fix HRPAYDESV636 - Enter a reason for the limited exclusion

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 636

• Message text: Enter a reason for the limited exclusion

What causes this issue?

You have not entered any text. The user-defined text field must contain
text if the checkbox <DS:DE.P01_SV_EL_IT_KA>Excluded from Termination
</> is selected and the checkbox <DS:DE.P01_SV_EL_IT_KAU>Unlimited
Exclusion from Termination</> is <ZH>not</> selected (infotype
<LS>Electronic Data Exchange</> (0700) subtype <LS>DBKE</>).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Enter a reason for a limited exclusion from termination.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV636 - Enter a reason for the limited exclusion ?

  The SAP error message HRPAYDESV636, which states "Enter a reason for the limited exclusion," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error is related to the handling of limited exclusions in payroll calculations, particularly when certain employees or payroll components are excluded from specific calculations or deductions.
  Cause:
  The error arises when a payroll administrator attempts to process payroll for an employee who has been marked for a limited exclusion, but has not provided a valid reason for this exclusion. Limited exclusions are often used in scenarios where certain payroll components (like bonuses, overtime, or specific deductions) should not be applied to an employee's payroll for a particular period.
  Solution:
  To resolve this error, follow these steps:
  
  
  Access the Employee's Payroll Data:
  
  Navigate to the employee's payroll data in the SAP system.
  
  
  
  Check Exclusion Settings:
  
  Look for any settings related to limited exclusions. This can usually be found in the payroll control record or in the employee's infotype records (e.g., Infotype 0008 for basic pay).
  
  
  
  Enter a Reason for Exclusion:
  
  If the employee is marked for a limited exclusion, ensure that a valid reason is entered in the appropriate field. This could be a predefined reason code or a text entry, depending on your organization's configuration.
  
  
  
  Save Changes:
  
  After entering the reason, save the changes and re-run the payroll process.
  
  
  
  Consult Documentation:
  
  If you are unsure about what reasons are acceptable, consult your organization's payroll documentation or guidelines.
  
  
  
  Check for Configuration Issues:
  
  If the problem persists, it may be necessary to check the configuration settings in the SAP system related to payroll exclusions. This may require assistance from an SAP HCM consultant or your IT department.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as Infotype 0008 (Basic Pay) and Infotype 0014 (Recurring Payments/Deductions) where exclusion settings may be configured.
  Payroll Control Record: Understand how the payroll control record impacts payroll processing and exclusions.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  User Roles: Ensure that you have the necessary permissions to make changes to payroll data and settings.
  
  If you continue to experience issues after following these steps, it may be beneficial to reach out to your SAP support team or a consultant with expertise in SAP HCM for further assistance.