How To Fix HRPAYDESV635 - Enter a reason for canceling the unlimited exclusion

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 635

• Message text: Enter a reason for canceling the unlimited exclusion

What causes this issue?

You have not entered any text. The free text field must contain text if
the <DS:DE.P01_SV_EL_IT_KAU>Unlimited Exclusion from Termination</>
checkbox in the <LS>Electronic Data Exchange</> infotype (0700), subtype
<LS>DBKE</> is selected.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Enter a reason for the fixed-term termination for important reasons.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV635 - Enter a reason for canceling the unlimited exclusion ?

  The SAP error message HRPAYDESV635, which states "Enter a reason for canceling the unlimited exclusion," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error is related to the handling of unlimited exclusions in payroll calculations, particularly in relation to social security contributions or other deductions.
  Cause:
  The error arises when a user attempts to cancel an unlimited exclusion (for example, a social security exemption) without providing a valid reason. In SAP, certain actions require justification to ensure proper documentation and compliance with legal and organizational policies.
  Solution:
  To resolve this error, you need to provide a reason for canceling the unlimited exclusion. Here are the steps you can follow:
  
  
  Access the Relevant Transaction: Go to the transaction where you are trying to cancel the unlimited exclusion (e.g., PA30 for maintaining HR master data).
  
  
  Locate the Exclusion Record: Find the employee record and navigate to the section where the unlimited exclusion is recorded.
  
  
  Enter a Reason: Look for a field labeled "Reason for Cancellation" or similar. Enter a valid reason for the cancellation. This could be a predefined reason code or a free-text explanation, depending on your organization's configuration.
  
  
  Save Changes: After entering the reason, save your changes. This should resolve the error, allowing you to proceed with the payroll processing.
  
  
  Related Information:
  
  
  Configuration: The reasons for cancellation may be configured in the system by your SAP administrator. If you do not see any predefined reasons, you may need to consult with your HR or SAP support team to ensure that the necessary configuration is in place.
  
  
  Documentation: It is essential to maintain proper documentation for any changes made in payroll processing. Ensure that the reason provided is clear and justifiable for future audits.
  
  
  User Training: If this error occurs frequently, consider providing training to users on how to handle unlimited exclusions and the importance of documenting reasons for cancellations.
  
  
  SAP Notes: Check for any relevant SAP Notes or updates that may address this error or provide additional guidance on handling unlimited exclusions in your specific version of SAP.
  
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further assistance.