How To Fix HRPAYDESV638 - Only valid domestic postal codes are permitted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 638

• Message text: Only valid domestic postal codes are permitted

What causes this issue?

The postal code &v1& is invalid. Only valid domestic postal codes
ranging from 01000 to 99999 can be used.

System Response

The notification is created with the status <ZK>With Errors</>.

How to fix this error?

Check the postal code in the address in the personnel area of reporting
for subapplication BDBS.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV638 - Only valid domestic postal codes are permitted ?

  The SAP error message HRPAYDESV638, which states "Only valid domestic postal codes are permitted," typically occurs in the context of payroll or personnel administration when the system encounters an invalid postal code for an employee's address. This error is particularly relevant in countries where postal codes are strictly regulated and must conform to specific formats.
  Cause:
  
  Invalid Postal Code Format: The postal code entered does not match the expected format for domestic postal codes in the relevant country.
  Incorrect Country Code: The country code associated with the address may not match the postal code provided.
  Data Entry Errors: Typographical errors during data entry can lead to invalid postal codes.
  Outdated or Incorrect Master Data: The employee's address information may be outdated or incorrectly maintained in the system.
  
  Solution:
  
  Verify Postal Code: Check the postal code against a reliable source (e.g., postal service website) to ensure it is valid and correctly formatted.
  Check Country Code: Ensure that the country code in the employee's address matches the postal code. For example, a postal code for Germany should not be used with a country code for France.
  Correct Data Entry: If there are typographical errors, correct them in the employee's address data.
  Update Master Data: If the employee's address has changed, update the master data in the SAP system to reflect the correct information.
  Consult with IT or SAP Support: If the issue persists, it may be necessary to consult with your IT department or SAP support team to investigate further, especially if there are system configuration issues.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling postal codes in your version of SAP.
  Country-Specific Guidelines: Review any country-specific guidelines or regulations regarding postal codes to ensure compliance.
  Training and Documentation: Ensure that users entering data into the system are trained on the correct formats and procedures for entering addresses and postal codes.
  
  By following these steps, you should be able to resolve the HRPAYDESV638 error and ensure that the postal codes entered into the SAP system are valid and compliant with domestic requirements.