How To Fix HRPAYDESV601 - Date &1 for the last complete payroll is incorrect

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 601

• Message text: Date &1 for the last complete payroll is incorrect

What causes this issue?

The date information &v1& for the last payroll must be before or on the
date &v2& of the end of employment. The date of the last payroll cannot
be empty.

System Response

The notification is created with the status <ZK>With Errors</>.

How to fix this error?

Check the corresponding information in the infotype <ZK>Electronic Data
Exchange (0700)</> subtype <ZK>DBKE</>.
You have to enter here the month for which the last complete payroll was
run before the employee leaves the company. If payroll is run in the
subsequent month, this would be the penultimate month of employment.
The module DBKW is to be delivered with the next payroll after the
employee has been informed of the termination. In some cases, as the
employee may be informed of the termination several months before the
end of the employment relationship, it can happen that you have to
specify a payroll month in the future.
Example: Payroll is always run on the 15th day of the subsequent month.
- Termination is announced on 09/25/2009 with effect on 12/31/2009
- Notification MVDS with DBKE on 10/15/2009
- Last complete payroll: 11/2009
Payroll for the December salary is not run until January 2010, which is
after the employee has left the employment relationship. Therefore,
November 2009 has to be specified here.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV601 - Date &1 for the last complete payroll is incorrect ?

  The SAP error message HRPAYDESV601 indicates that there is an issue with the date specified for the last complete payroll run in the payroll processing module. This error typically arises when the date entered does not match the expected date format or is not consistent with the payroll periods defined in the system.
  Cause:
  
  Incorrect Date Entry: The date entered for the last complete payroll may be incorrect or not formatted properly.
  Payroll Period Configuration: The payroll periods may not be configured correctly in the system, leading to discrepancies.
  Missing Payroll Run: There may not have been a complete payroll run for the specified date, or the payroll run may have been canceled or not executed properly.
  Data Consistency Issues: There may be inconsistencies in the payroll data that prevent the system from recognizing the last complete payroll date.
  
  Solution:
  
  Verify Date Entry: Check the date entered for the last complete payroll run. Ensure it is in the correct format (usually YYYY-MM-DD) and corresponds to an actual payroll run.
  Check Payroll Periods: Review the configuration of payroll periods in the system. Ensure that the payroll periods are set up correctly and that the date falls within an active payroll period.
  Run Payroll: If there has not been a complete payroll run for the specified date, execute the payroll process for the relevant period.
  Review Payroll Logs: Check the payroll logs for any errors or warnings that may indicate why the payroll run was not completed successfully.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on resolving payroll-related errors.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PC00_MXX_CALC (for payroll calculation) or PC00_MXX_CEDT (for payroll results) to investigate further.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide patches/updates.
  User Authorizations: Ensure that you have the necessary authorizations to view and modify payroll data.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPAYDESV601 error message in SAP.