How To Fix HRPAYDESV488 - Incorrect aggregation: &1 has more than one company number

HRPAYDESV488 - Overview

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 488

• Message text: Incorrect aggregation: &1 has more than one company number

What causes this issue?

In the table <LS>T5D4U</> (file numbers for e-mail procedure with health
insurance funds), the file number is updated for each combination of
sender and receiving office (forwarding office) so that the file numbers
for a sender company number are available in uninterrupted ascending
order at the receiving office.
In Customizing, you need to group your personnel (sub)areas and
aggregate them for senders. However, the sender is determined based on
the personnel area and personnel subarea, and not based on the company
number.
The situation that you have chosen the personnel (sub)area &V1& as the
sender but that this has been assigned various company numbers can have
the following causes:
You have assigned the personnel (sub)area &V1& in table <LS>T5D0P</>
(plant/plant section (D)) both a DEUEV company number and a miners'
company number, and the system generates notifications for employees
with and without miners' and mine-employees' insurance.
You have retroactively changed the company number for the personnel
(sub)area &V1& in the table <LS>T5D0P</> (plant/plant section (D)).
The receiving office views this as two different senders, which both
need to have an uninterrupted numbering of the file counters. However,
the SAP system views this as the same sender personnel (sub)area. An
uninterrupted ascending file number based on the company number is not
possible in this case:
A file number has already been used for the company number &V3& for the
personnel (sub)area &V1&.
Now an additional file number is to be used for the company number &V2&.
This would mean that the file numbers for the company number &V3& would
not be uninterrupted, and the receiving office would reject this
notification file.

System Response

The system does not create a notification file.

How to fix this error?

You need to aggregate the personnel areas for senders such that the
company numbers of the sending personnel (sub)areas are different.
You need one sending personnel (sub)area for notifications for employees
with miners' and mine-employees' insurance and another one for employees
without miners' and mine-employees' insurance.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPAYDESV488 - Details

• The SAP error message HRPAYDESV488 indicates that there is an issue with the aggregation of payroll data, specifically that the system has encountered more than one company number for the specified entity (e.g., employee or payroll record) when it expected only one. This can occur in various contexts, such as during payroll processing or reporting.
  
  Cause:
  
  Multiple Company Codes: The employee or payroll record is associated with multiple company codes, which can happen if the employee has been assigned to different company codes in the system.
  Incorrect Configuration: There may be configuration issues in the payroll settings or in the employee master data that lead to the system not being able to determine a single company code for aggregation.
  Data Entry Errors: There could be errors in the data entry process, where an employee's records have been incorrectly set up with multiple company codes.
  Integration Issues: If the payroll data is being pulled from multiple