How To Fix HRPAYDESV488 - Incorrect aggregation: &1 has more than one company number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 488

• Message text: Incorrect aggregation: &1 has more than one company number

What causes this issue?

In the table <LS>T5D4U</> (file numbers for e-mail procedure with health
insurance funds), the file number is updated for each combination of
sender and receiving office (forwarding office) so that the file numbers
for a sender company number are available in uninterrupted ascending
order at the receiving office.
In Customizing, you need to group your personnel (sub)areas and
aggregate them for senders. However, the sender is determined based on
the personnel area and personnel subarea, and not based on the company
number.
The situation that you have chosen the personnel (sub)area &V1& as the
sender but that this has been assigned various company numbers can have
the following causes:
You have assigned the personnel (sub)area &V1& in table <LS>T5D0P</>
(plant/plant section (D)) both a DEUEV company number and a miners'
company number, and the system generates notifications for employees
with and without miners' and mine-employees' insurance.
You have retroactively changed the company number for the personnel
(sub)area &V1& in the table <LS>T5D0P</> (plant/plant section (D)).
The receiving office views this as two different senders, which both
need to have an uninterrupted numbering of the file counters. However,
the SAP system views this as the same sender personnel (sub)area. An
uninterrupted ascending file number based on the company number is not
possible in this case:
A file number has already been used for the company number &V3& for the
personnel (sub)area &V1&.
Now an additional file number is to be used for the company number &V2&.
This would mean that the file numbers for the company number &V3& would
not be uninterrupted, and the receiving office would reject this
notification file.

System Response

The system does not create a notification file.

How to fix this error?

You need to aggregate the personnel areas for senders such that the
company numbers of the sending personnel (sub)areas are different.
You need one sending personnel (sub)area for notifications for employees
with miners' and mine-employees' insurance and another one for employees
without miners' and mine-employees' insurance.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV488 - Incorrect aggregation: &1 has more than one company number ?

  The SAP error message HRPAYDESV488 indicates that there is an issue with the aggregation of payroll data, specifically that the system has encountered more than one company number for the specified entity (e.g., employee or payroll record) when it expected only one. This can occur in various contexts, such as during payroll processing or reporting.
  Cause:
  
  Multiple Company Codes: The employee or payroll record is associated with multiple company codes, which can happen if the employee has been assigned to different company codes in the system.
  Incorrect Configuration: There may be configuration issues in the payroll settings or in the employee master data that lead to the system not being able to determine a single company code for aggregation.
  Data Entry Errors: There could be errors in the data entry process, where an employee's records have been incorrectly set up with multiple company codes.
  Integration Issues: If the payroll data is being pulled from multiple sources or systems, inconsistencies in the data can lead to this error.
  
  Solution:
  
  Check Employee Master Data: Review the employee master data to ensure that the employee is assigned to the correct company code. If the employee should only belong to one company code, correct any discrepancies.
  Review Payroll Configuration: Check the payroll configuration settings to ensure that they are set up correctly for the company codes involved. Make sure that the payroll area and other related settings are properly configured.
  Data Cleanup: If there are multiple records for the same employee across different company codes, consider consolidating or cleaning up the data to ensure that each employee has a single, correct record.
  Run Consistency Checks: Use SAP tools to run consistency checks on the payroll data to identify and resolve any inconsistencies that may be causing the error.
  Consult Documentation: Refer to SAP documentation or support notes related to this error message for additional guidance and troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Support can provide specific guidance based on your system version and configuration.
  Testing: After making changes, perform a test run of the payroll process to ensure that the error has been resolved and that the payroll data aggregates correctly.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP HR and payroll to further diagnose and resolve the issue.