How To Fix HRPAYDESV487 - Incorrect grouping: &1 and &2 have the same company number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 487

• Message text: Incorrect grouping: &1 and &2 have the same company number

What causes this issue?

In the table T5D4U, the file number is sequentially adjusted for each
combination of sender and receiving office (forwarding office) to ensure
that the file numbers of a sender company number are in an increasing
sequence without any gaps for the receiving office.
In Customizing, you have to group your personnel areas and subareas,
where appropriate, and then group them under one sender. However, the
sender is determined on the basis of personnel area and personnel
subarea and not on the basis of company number.
The situation has now arisen that you have selected the personnel area
or subarea &V1& as a sender, but the personnel area or subarea &V2& also
appears as a sender. The problem is that the company number &V3& is
assigned to both of them. This means that it is not possible to have a
sequentially increasing file number without gaps on the basis of the
company number:
The file number &V4& is already used for the personnel area or subarea
&V2&.
For the personnel area or subarea &V1&, this would be the next free file
number. This would mean that the file number &V4& appears twice. This
notification file would be rejected by the receiving office.

System Response

The notification file is not created.

How to fix this error?

You have to group the personnel areas under a sender such that the
company numbers of the personnel areas or subareas being sent are
different.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV487 - Incorrect grouping: &1 and &2 have the same company number ?

  The SAP error message HRPAYDESV487 indicates that there is an issue with the grouping of employees or payroll data where two entries have the same company number but are being treated as if they belong to different groups. This can occur in various contexts, such as payroll processing or reporting, where the system expects distinct groupings based on certain criteria.
  Cause:
  
  Duplicate Grouping: The error typically arises when two or more entries (e.g., employees, payroll records) are assigned to different groups but share the same company number. This can happen due to incorrect configuration or data entry.
  Configuration Issues: The grouping criteria in the payroll or HR configuration may not be set up correctly, leading to conflicts when processing payroll or generating reports.
  Data Integrity Issues: There may be inconsistencies in the master data or infotypes related to the employees involved.
  
  Solution:
  
  Review Grouping Configuration: Check the configuration settings for payroll or employee grouping in the SAP system. Ensure that the criteria for grouping employees are correctly defined and that they do not conflict with each other.
  Data Validation: Validate the employee master data and infotypes to ensure that there are no duplicates or incorrect entries. Look for any inconsistencies in the company number or grouping fields.
  Adjust Group Assignments: If necessary, adjust the group assignments for the affected employees to ensure that they are correctly categorized based on the company number and other relevant criteria.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error message and the context in which it occurs. This may provide additional insights into resolving the issue.
  Testing: After making changes, perform testing to ensure that the error no longer occurs and that payroll processing or reporting functions as expected.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PE03 (Maintain Payroll Schema) to review and adjust employee data and payroll configurations.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide patches or updates that could resolve the issue.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the HRPAYDESV487 error and implement a solution to resolve it.