How To Fix HRPAYDESV256 - Notification with reason &1 must be processed manually

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 256

• Message text: Notification with reason &1 must be processed manually

What causes this issue?

The health insurance fund sent a notification with notification reason
&V1&. However, this notification reason is not supported. This is a
confirmation that needs to be sent as a response to a paying office
notification with submission reason 5 (advance statement). Since this is
an optional procedure, and the standard SAP system does not support the
notification reason 5 (advance statement), the question is raised as to
what caused the health insurance fund to send this confirmation.

System Response

The notification is set to the status <zh>To Be Checked</>.

How to fix this error?

Set the status of the notification to <zh>Processed Manually</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV256 - Notification with reason &1 must be processed manually ?

  The SAP error message HRPAYDESV256 typically indicates that there is a notification that requires manual processing due to a specific reason. This message is often encountered in the context of payroll processing or HR management within the SAP system.
  Cause:
  The error message HRPAYDESV256 is triggered when the system identifies a notification that cannot be automatically processed. The reason for this could vary, but common causes include:
  
  Missing Data: Required data for processing the notification is missing or incomplete.
  Configuration Issues: There may be issues with the configuration of the payroll or HR module that prevent automatic processing.
  Manual Intervention Required: Certain notifications may inherently require manual review or intervention due to their nature (e.g., exceptions, special cases).
  System Errors: There could be underlying system errors or inconsistencies that need to be addressed.
  
  Solution:
  To resolve the HRPAYDESV256 error, follow these steps:
  
  
  Review the Notification: Check the specific notification that triggered the error. The message will usually provide a reason code or description that can guide you on what needs to be addressed.
  
  
  Check for Missing Data: Ensure that all necessary data related to the employee or payroll process is complete. This may involve checking employee records, payroll settings, or any relevant infotypes.
  
  
  Consult Configuration: Review the configuration settings in the SAP system related to payroll and notifications. Ensure that they are set up correctly and align with your organization's requirements.
  
  
  Manual Processing: If the notification indeed requires manual intervention, follow the appropriate procedures to process it. This may involve reviewing the details, making necessary adjustments, and then processing the notification manually.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the error message. This can provide insights into common issues and resolutions.
  
  
  Engage Support: If the issue persists or if you are unsure how to proceed, consider reaching out to your SAP support team or consulting with an SAP expert who can provide assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in reviewing notifications or processing payroll (e.g., PA30 for infotype maintenance, PC00_MXX_CALC for payroll processing).
  SAP Notes: Check for any SAP Notes related to HRPAYDESV256 that may provide additional context or fixes for known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the HRPAYDESV256 error and ensure that the necessary notifications are processed correctly.