How To Fix HRPAYDESV258 - Manual entries in infotype 0700; the notification cannot be sent

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 258

• Message text: Manual entries in infotype 0700; the notification cannot be sent

What causes this issue?

The prerequisite for submitting the requests from payroll programs
checked by the system is that as of the data record version <LS>02</> of
the data record <LS>DSER</>, the data on the details of the insured
persons and the amount of reimbursements requested originates from and
is created by remuneration documents that are managed automatically.
Consequently, notifications are created in the data record version <LS>
02</> automatically with the status <LS>With Errors</> if entries have
been made for reimbursement amounts from the infotype <LS>Electronic
Data Exchange</> (0700) with the subtypes <LS>DBAU</> (AAG: incapacity
to work), <LS>DBBT</> (AAG: prohibited activities), or <LS>DBZU</> (AAG:
Maternity).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use the notification content as a template for sending the notification
with an input help checked by the system and then set the status of the
notification to <LS>Reported Manually</> in the administrator list.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV258 - Manual entries in infotype 0700; the notification cannot be sent ?

  The SAP error message HRPAYDESV258 indicates that there are manual entries in infotype 0700 (which is related to the "Notification of Absence" in the SAP HR module) that are preventing the system from sending a notification. This typically occurs in the context of absence management, where the system expects certain data to be processed automatically but finds manual entries that disrupt this process.
  Cause:
  
  Manual Entries: The primary cause of this error is the presence of manual entries in infotype 0700. This could be due to incorrect or incomplete data entered by users.
  Data Inconsistencies: There may be inconsistencies or conflicts in the data that prevent the system from processing the notification.
  Configuration Issues: There might be configuration settings in the SAP system that are not aligned with the expected data flow for notifications.
  
  Solution:
  
  Review Infotype 0700: Check the entries in infotype 0700 for the employee in question. Look for any manual entries that may be causing the issue. Ensure that all required fields are filled out correctly.
  Correct Data: If you find any incorrect or unnecessary manual entries, correct or remove them as needed. Ensure that the data adheres to the expected format and requirements.
  Check for Conflicts: Look for any conflicting entries in other infotypes that may affect the processing of infotype 0700.
  Reprocess Notification: After correcting the entries, attempt to reprocess the notification to see if the error persists.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling infotype 0700 and notifications.
  Contact Support: If the issue persists after checking the entries and configurations, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  Infotype 0700: This infotype is used for managing notifications of absence, including sick leave, vacation, and other types of leave.
  SAP HR Module: The Human Resources module in SAP is designed to manage employee data, payroll, and various HR processes.
  Error Handling: Familiarize yourself with common error messages in SAP HR and their resolutions to streamline troubleshooting in the future.
  
  By following these steps, you should be able to resolve the HRPAYDESV258 error and successfully send the notification.