How To Fix HRPAYDESV236 - Incorrect format for membership number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 236

• Message text: Incorrect format for membership number

What causes this issue?

The check of membership numbers in accordance with the AI master data
file (table T5D32_UV) returned an error.
For the AI institution that has company number &v1&, the membership
number &v2& is not allowed.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system rejects the entry.

How to fix this error?

Correct the membership number.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV236 - Incorrect format for membership number ?

  The SAP error message HRPAYDESV236, which indicates "Incorrect format for membership number," typically arises in the context of payroll processing or employee benefits management within the SAP HR module. This error suggests that the membership number entered does not conform to the expected format defined in the system.
  Cause:
  
  Incorrect Format: The membership number may not match the required format (e.g., length, character type) as defined in the system configuration.
  Data Entry Error: There may have been a typographical error when entering the membership number.
  Configuration Issues: The system may not be properly configured to recognize the membership number format for the specific insurance or benefits provider.
  Missing Data: The membership number may not have been assigned or may be missing in the employee's master data.
  
  Solution:
  
  Verify Format: Check the required format for the membership number in the system documentation or configuration settings. Ensure that the entered number adheres to these specifications.
  Correct Data Entry: Review the entered membership number for any typographical errors and correct them as necessary.
  Check Configuration: If you have access, review the configuration settings for the relevant benefits or insurance provider in the SAP system. Ensure that the format rules are correctly defined.
  Update Master Data: If the membership number is missing or incorrect in the employee's master data, update it with the correct information.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines related to the membership number format for the relevant module.
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates related to membership number formats.
  User Manuals: Review user manuals or training materials related to the HR module for guidance on entering and managing employee benefits data.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for maintaining HR master data) that may help in resolving the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDESV236 error in your SAP system.