How To Fix HRPAYDESV231 - Absence for prohibition of employment is missing in period & - &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 231

• Message text: Absence for prohibition of employment is missing in period & - &

What causes this issue?

In the period &V1& - &V2&, the payroll table RT contains wage types that
display a reimbursement for a prohibition of employment.
However, under the type A in the payroll table TL, no days are selected
with the ID "B" or "P" within the specified period.
This suggests that no prohibition of employment was made as an absence,
or the entered absence was not recognized as prohibition of employment.

System Response

No reimbursement notification is created.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV231 - Absence for prohibition of employment is missing in period & - & ?

  The SAP error message HRPAYDESV231 indicates that there is a missing absence record for a prohibition of employment in the specified period. This typically occurs in the context of payroll processing, where the system expects to find a record indicating that an employee is not allowed to work during a certain timeframe due to legal or regulatory reasons.
  Cause:
  
  Missing Absence Record: The absence record for the prohibition of employment has not been created or is missing in the system for the specified period.
  Incorrect Configuration: There may be issues with the configuration of absence types or the way prohibitions of employment are set up in the system.
  Data Entry Errors: There could be errors in data entry, such as incorrect dates or absence types that do not align with the expected records.
  Integration Issues: If the absence data is being pulled from another system or module, there may be integration issues causing the absence record not to be available.
  
  Solution:
  
  Check Absence Records: Verify if the absence record for the prohibition of employment exists for the specified period. You can do this by navigating to the relevant infotype (typically IT 2001 for Absences) and checking the entries.
  Create Missing Absence: If the absence record is indeed missing, create it for the relevant period. Ensure that the absence type used corresponds to the prohibition of employment.
  Review Configuration: Check the configuration settings for absence types in the SAP system to ensure that they are set up correctly. This may involve consulting with your SAP HR configuration team.
  Data Validation: Ensure that all data entries related to the employee's absences are accurate and complete. Correct any discrepancies found.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling absence records and prohibitions of employment.
  Run Payroll Simulation: After making the necessary corrections, run a payroll simulation to ensure that the error has been resolved and that the payroll can be processed without issues.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT 2001 (Absences) and IT 0000 (Actions) to understand how employee absences are managed in SAP.
  Legal Compliance: Ensure that the absence records comply with local labor laws and regulations regarding prohibitions of employment.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  User Roles: Ensure that the user has the appropriate permissions to view and edit absence records in the SAP system.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.