How To Fix HRPAYDESV161 - Sender number &1 may not be used for personnel area &2 &3.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 161

• Message text: Sender number &1 may not be used for personnel area &2 &3.

What causes this issue?

You have entered the separate sender number &V1& for personnel area &V2&
&V3&. However, notification files with sender number &V4& have already
been transferred for this personnel area.
In table T5D4U, the file number is updated for each notification
procedure and each combination of sender and receiving office. However,
the sender is determined based on the personnel area and personnel
subarea, and not based on the sender number. As the file number must be
in ascending order without any gaps for a new sender number, a new
sender number can only be assigned to one personnel area and personnel
subarea for which, up until now, no reporting files with a different
sender number were transferred.

System Response

The sender number cannot be entered.

How to fix this error?

Use this sender number for a different personnel area.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV161 - Sender number &1 may not be used for personnel area &2 &3. ?

  The SAP error message HRPAYDESV161 indicates that there is an issue with the sender number being used for a specific personnel area. This error typically arises in the context of payroll processing or when trying to execute certain HR-related functions in SAP.
  Cause:
  The error message "Sender number &1 may not be used for personnel area &2 &3" usually occurs due to one of the following reasons:
  
  
  Configuration Issue: The sender number (which could refer to a payroll area, wage type, or similar identifier) is not configured correctly for the specified personnel area. This could mean that the sender number is not assigned to the personnel area in the relevant configuration settings.
  
  
  Data Inconsistency: There may be inconsistencies in the master data or configuration settings that prevent the sender number from being valid for the specified personnel area.
  
  
  Authorization Issues: The user may not have the necessary authorizations to use the specified sender number for the personnel area.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the SAP configuration settings for payroll or personnel administration.
  Verify that the sender number is correctly assigned to the personnel area in question. This can typically be found in the configuration for payroll areas or wage types.
  
  
  
  Review Master Data:
  
  Check the master data for the employee or personnel area to ensure that all relevant information is correctly maintained.
  Ensure that the sender number is valid and active for the personnel area.
  
  
  
  Authorization Check:
  
  Ensure that the user executing the transaction has the necessary authorizations to use the sender number for the specified personnel area.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message for any specific guidance or updates that may apply to your version of SAP.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PE03 (Maintain Payroll Schema) to check and modify relevant settings.
  SAP Notes: Look for SAP Notes related to HR payroll processing for any known issues or patches that may address this error.
  Documentation: Refer to the SAP Help Portal for detailed documentation on payroll configuration and error handling.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPAYDESV161 error message in SAP.