How To Fix HRPAYDESV113 - ELENA process number already exists (& - &)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 113

• Message text: ELENA process number already exists (& - &)

What causes this issue?

An error occured when you entered the ELENA procedure number in the
infotype "Social Insurance" (0013).
You want to enter the procedure number &v3& in the infotype 0013 record
that has the validity period &v1& - &v2&. However, another procedure
number &v4& already exists.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The confirmation of the procedure number is set to the status <ZH>To Be
Checked</>. The infotype 0013 record is unchanged.

How to fix this error?

Check the data and, if required, manually correct the infotype 0013.
Set the indicator for the confirmation of the procedure number to
<LS>Processed Manually</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV113 - ELENA process number already exists (& - &) ?

  The SAP error message HRPAYDESV113 indicates that there is an issue with the ELENA process in the payroll system, specifically that a process number already exists for the given parameters. This typically occurs in the context of payroll processing in the HR module, particularly when dealing with the ELENA (Electronic Labor and Employment Notification Application) process in some countries, such as Spain.
  Cause:
  
  
  Duplicate Process Number: The error is primarily caused by an attempt to create a new ELENA process with a process number that already exists in the system. This can happen if:
  
  The payroll run has already been executed for the same period.
  There was a previous attempt to create the ELENA process that was not completed or was interrupted.
  Data inconsistencies or errors in the payroll configuration.
  
  
  
  Incorrect Configuration: There may be issues with the configuration settings related to the ELENA process in the SAP system.
  
  
  Solution:
  
  
  Check Existing Processes: 
  
  Use transaction codes like PA30 or PA20 to check if there is already an existing ELENA process for the employee in question. Look for the process number mentioned in the error message.
  If a process already exists, you may need to review it or determine if it can be reused.
  
  
  
  Delete or Modify Existing Process: 
  
  If the existing process is incorrect or needs to be removed, you may need to delete it or modify it as per your business requirements. Ensure that you have the necessary authorizations to perform these actions.
  
  
  
  Review Payroll Configuration: 
  
  Check the configuration settings for the ELENA process in the SAP system. Ensure that all necessary parameters are correctly set up and that there are no conflicts.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or notes related to the ELENA process for any specific guidelines or troubleshooting steps.
  
  
  
  Contact SAP Support: 
  
  If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance. Provide them with the error message details and any relevant information about the payroll run.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30, PA20, PC00_MXX_CALC, and others that are used for payroll processing and employee data management.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide updates related to the ELENA process.
  User Authorizations: Ensure that you have the necessary authorizations to view and modify payroll processes in the system.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.