How To Fix HRPAYDESV112 - Pension insurance number already exists (& - &)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 112

• Message text: Pension insurance number already exists (& - &)

What causes this issue?

When you entered the pension insurance number in the infotype "Social
Insurance" (0013), an error occured.
In the infotype 0013 record that has the validity period &v1& - &v2&,
you want to enter the PI number &v3&. However, another PI number &v4& is
already available.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The confirmation of the PI number is set to the status <ZH>To Be Checked
</>. The infotype 0013 record is unchanged.

How to fix this error?

Check the data and if required, manually correct the infotype 0013
Set the indicator for the confirmation of the PI number to <LS>Processed
Manually</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV112 - Pension insurance number already exists (& - &) ?

  The SAP error message HRPAYDESV112 indicates that there is an issue with the pension insurance number in the payroll processing for an employee. Specifically, it means that the pension insurance number you are trying to enter already exists in the system for another employee or possibly for the same employee in a different context.
  Cause:
  
  Duplicate Pension Insurance Number: The most common cause is that the pension insurance number you are trying to assign to an employee is already assigned to another employee in the system.
  Incorrect Data Entry: There may have been a data entry error where the same number was mistakenly entered for multiple employees.
  Data Migration Issues: If data was migrated from another system, there may be duplicates that were not cleaned up.
  Employee Record Issues: The employee record may have been incorrectly set up, leading to conflicts in the pension insurance number assignment.
  
  Solution:
  
  Check Existing Records: Verify the pension insurance number in the system to see if it is indeed assigned to another employee. You can do this by running a report or querying the database for the pension insurance number.
  Correct the Duplicate: If the number is assigned to another employee, you will need to either:
  
  Change the pension insurance number for one of the employees (if applicable).
  Ensure that the correct employee is being processed with the correct pension insurance number.
  
  
  Data Cleanup: If the issue arose from data migration, perform a cleanup of the records to remove duplicates or correct the entries.
  Consult with HR/Payroll Team: If you are unsure about how to proceed, consult with your HR or payroll team to ensure compliance with regulations and to avoid any potential issues with pension contributions.
  SAP Notes and Support: Check SAP Notes for any specific guidance or patches related to this error. If the issue persists, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Pension Insurance Number: This is a unique identifier assigned to employees for pension contributions and tracking. It is crucial for compliance with social security and pension regulations.
  SAP HR Module: This error is typically encountered in the SAP Human Resources (HR) module, particularly in payroll processing.
  Data Validation: Regularly validate employee data to prevent such issues from arising in the future.
  Documentation: Keep documentation of any changes made to employee records for auditing purposes.
  
  By following these steps, you should be able to resolve the HRPAYDESV112 error and ensure that the pension insurance numbers are correctly assigned in your SAP system.