How To Fix HRPAYDESV045 - HI fund &1 has a change in the legal area on &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 045

• Message text: HI fund &1 has a change in the legal area on &2

What causes this issue?

Health insurance fund &V1& changed its legal area from &V3& to &V4& on
&V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

This health insurance fund should only have legal area &V3&. Instead,
create a new health insurance fund with legal area &V4& as of &V2& and
perform the activities described in the Implementation Guide under
Payroll Germany -> Social Insurance -> <DS:CHAP.OHADSVB12>Set Up
Subsequent Administration for Locked Health Insurance Funds</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV045 - HI fund &1 has a change in the legal area on &2 ?

  The SAP error message HRPAYDESV045 indicates that there has been a change in the legal area for a specific fund (HI fund) on a given date. This error typically arises in the context of payroll processing, particularly when dealing with health insurance (HI) funds and their associated legal areas.
  Cause:
  
  
  Change in Legal Area: The error is triggered when there is a change in the legal area associated with a health insurance fund. This could happen due to:
  
  Changes in regulations or laws affecting health insurance.
  Organizational changes that affect the legal area assignments.
  Updates in the configuration of the health insurance fund in the SAP system.
  
  
  
  Data Inconsistency: The payroll data may not be consistent with the new legal area settings, leading to discrepancies that the system cannot process.
  
  
  Solution:
  
  
  Review Changes: Check the changes made to the legal area for the HI fund. This can be done by reviewing the configuration settings in the SAP system (transaction codes like SPRO for configuration).
  
  
  Update Master Data: Ensure that the employee master data is updated to reflect the new legal area. This may involve:
  
  Updating the infotype records (e.g., Infotype 0001 for Organizational Assignment, Infotype 0006 for Addresses).
  Ensuring that the health insurance fund assignment is correct for the new legal area.
  
  
  
  Reprocess Payroll: After making the necessary updates, reprocess the payroll for the affected employees. This may involve running the payroll simulation first to check for any further errors.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  
  
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PA30: Maintain HR Master Data
  SPRO: Customizing Implementation Guide
  PC00_MXX_CALC: Payroll processing
  
  
  
  Infotypes: Understand the relevant infotypes that may need to be updated, such as:
  
  Infotype 0001 (Organizational Assignment)
  Infotype 0006 (Addresses)
  Infotype 0580 (Health Insurance)
  
  
  
  Legal Area Configuration: Review the configuration of legal areas in the SAP system to ensure they are set up correctly and in accordance with current regulations.
  
  
  By following these steps, you should be able to resolve the HRPAYDESV045 error and ensure that payroll processing can continue without issues.