How To Fix HRPAYDESV040 - Import is only possible with a more recent file

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 040

• Message text: Import is only possible with a more recent file

What causes this issue?

The contribution record file was last imported on &V2&, using a file
with validity date &V1&.
You want to import a file with a validity date. However, this file is
not newer than the existing data.

System Response

You cannot import the file.

How to fix this error?

If you merely want to test the update function, do not set the "Database
Update" field on the selection screen.

Procedure for System Administrators

When the file is imported, table T599U records the validity date of the
contribution record file under identifier DSVBS.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV040 - Import is only possible with a more recent file ?

  The SAP error message HRPAYDESV040 indicates that the import process for payroll data is being attempted with a file that is not up to date. This typically occurs when the file you are trying to import is older than the version expected by the SAP system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  File Version Mismatch: The file you are trying to import is from an earlier version of the payroll data format that the SAP system no longer accepts.
  System Updates: The SAP system may have been updated, and the new version requires a more recent file format.
  Incorrect File: The file may not be the correct one intended for the import process.
  
  Solutions:
  
  
  Obtain the Correct File: Ensure that you are using the most recent version of the payroll data file. This may involve generating a new export from the source system or obtaining the latest file from your payroll provider.
  
  
  Check File Format: Verify that the file format matches the expected format for the current version of the SAP system. This may involve checking documentation or consulting with your SAP support team.
  
  
  Update SAP System: If your SAP system has been updated, ensure that all related components and configurations are also updated to support the latest file formats.
  
  
  Consult Documentation: Review the SAP documentation related to payroll data imports to understand the required file formats and versions.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT team for assistance. They may have insights into recent changes or updates that could affect the import process.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on file versioning issues.
  System Logs: Review system logs for additional error messages or warnings that may provide more context about the issue.
  Testing Environment: If possible, test the import process in a non-production environment to troubleshoot the issue without affecting live data.
  
  By following these steps, you should be able to resolve the HRPAYDESV040 error and successfully import your payroll data into the SAP system.