How To Fix HRPAYDEPF298 - Employee left the company on &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEPF - Error messages for German infotype module pools: garnishment

• Message number: 298

• Message text: Employee left the company on &1

What causes this issue?

The employee left the company on &v1&. As payroll cannot be run for the
employee, a cleanup is generally not possible.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

INCLUDE HRPAYDEPF_REBUILD_OK OBJECT DOKU ID TX
If the case is still to be cleaned up, the message <DS:NA.HRPAYDEPF321>
321</> is also output and the status is set to <LS>S01 Check</>.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEPF298 - Employee left the company on &1 ?

  The SAP error message HRPAYDEPF298 indicates that the employee in question has left the company on a specific date (denoted by &1). This error typically arises when there is an attempt to process payroll or perform actions related to an employee who is no longer active in the system.
  Cause:
  
  Employee Status: The employee's status in the system is set to "inactive" or "terminated," meaning they are no longer employed by the organization.
  Payroll Processing: The payroll run or action being attempted is not valid for employees who have already left the company.
  Date of Termination: The date of termination may be in the past, and any payroll processing or actions are being attempted after this date.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system. If the employee is indeed terminated, ensure that any payroll processing is appropriate for their status.
  Review Payroll Actions: If you are trying to run payroll or make changes, ensure that these actions are valid for terminated employees. You may need to process final payments or clear outstanding items before closing their records.
  Use Correct Dates: If you are trying to run payroll for a period that includes the employee's termination date, ensure that you are not including them in the payroll run for periods after their termination.
  Consult HR Policies: Review your organization's HR policies regarding payroll processing for terminated employees to ensure compliance.
  Reopen Employee Record: If necessary, and if allowed by your organization's policies, you may need to temporarily reactivate the employee record to process any final payments or adjustments.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to check the employee's status or PA40 (Personnel Actions) to manage personnel actions.
  Documentation: Refer to SAP HR documentation for specific guidelines on handling payroll for terminated employees.
  Support: If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP HR expert.
  
  By following these steps, you should be able to address the HRPAYDEPF298 error effectively.