How To Fix HRPAYDEMUSCHG_BV139 - Retro. acctg date &1 is before earliest permitted retroactive acctg &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEMUSCHG_BV - Maternity Protection Act - Prohibited Activities

• Message number: 139

• Message text: Retro. acctg date &1 is before earliest permitted retroactive acctg &2

What causes this issue?

For the automatic calculation of an adjustment amount for a prohibited
activity, it is necessary to perform retroactive accounting on a period
3 months before the start of the pregnancy.
If an earliest personal retroactive accounting is set in the infotype
<LS>Payroll Status</> (0003) or if an earliest period for retroactive
accounting is specified (&V2&) according to the payroll management
record and the start of the assessment period is before this date, you
cannot perform the necessary retroactive accounting (&V1&).

System Response

The payroll was terminated due to the missing cumulation (&V3&).

How to fix this error?

To avoid termination of the payroll program, you have to manually enter
all relevant wage types for each period of the prohibited activities in
the infotype <LS>Recurring Payments/Deductions</> (0014).
Examples:
In the case of wage type <LS>/6H0</> ("Cumul. Basic Remun. ProA"), you
have to enter the basic remuneration of the adjustment amount (sample
wage type <LS>MBV3</>) manually or enter the cumulation of the basic
remuneration (sample wage type <LS>MBV6</>).
In the case of wage type <LS>/6H1</> ("Cumul. Var. Paymt ProA"), you
have to enter the variable payments (sample wage type <LS>MBV4</>)
manually or enter the cumulation of the variable payments (sample wage
type <LS>MBV7</>).
In the case of wage type <LS>/6H2</> ("Cumul. Contr.VP/LSP ProA"), you
have to enter the share of the variable payments for leave and sick pay
supplement (sample wage type <LS>MBV5</>) manually or enter the
cumulation of the share of the variable payments for leave and sick pay
supplement (sample wage type <LS>MBV8</>).
Due to the retroactive accounting lock, it is no longer possible to
determine the adjustment amount automatically.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEMUSCHG_BV139 - Retro. acctg date &1 is before earliest permitted retroactive acctg &2 ?

  The SAP error message HRPAYDEMUSCHG_BV139 indicates that there is an issue with retroactive accounting dates in the payroll process. Specifically, the error states that the retroactive accounting date you are trying to use is earlier than the earliest permitted retroactive accounting date defined in the system.
  Cause:
  
  Retroactive Accounting Date: The date you are trying to use for retroactive accounting (represented as &1 in the error message) is set before the earliest date allowed (represented as &2).
  Configuration Settings: The earliest permitted retroactive accounting date is typically defined in the payroll configuration settings. This could be due to:
  
  Changes in the payroll schema.
  Changes in the employee's master data.
  Changes in the payroll periods or settings.
  
  
  
  Solution:
  
  Check the Dates: Verify the retroactive accounting date you are trying to use. Ensure that it is not earlier than the earliest permitted date set in the system.
  Review Configuration: 
  
  Go to the payroll configuration settings in SAP (transaction code SPRO).
  Navigate to Personnel Management > Payroll > Payroll USA (or your relevant country) > Basic Settings > Define Earliest Retroactive Accounting Date.
  Check the settings for the earliest retroactive accounting date and adjust if necessary.
  
  
  Adjust Payroll Periods: If the payroll periods have been changed, ensure that the retroactive accounting date aligns with the new periods.
  Consult Documentation: Review any documentation or notes related to changes in payroll processing that might affect retroactive accounting.
  Test in a Development Environment: If changes are made to the configuration, test the payroll run in a development or test environment before applying changes to production.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  User Forums: Look for discussions in SAP community forums or user groups where similar issues have been addressed.
  Documentation: Review SAP Help documentation for payroll processing and retroactive accounting to understand the implications of the settings.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and payroll configurations.