How To Fix HRPAYDEMUSCHG_BV138 - Total gross in reimbursement period (incl. adjustment amounts), capped

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEMUSCHG_BV - Maternity Protection Act - Prohibited Activities

• Message number: 138

• Message text: Total gross in reimbursement period (incl. adjustment amounts), capped

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEMUSCHG_BV138 - Total gross in reimbursement period (incl. adjustment amounts), capped ?

  The SAP error message HRPAYDEMUSCHG_BV138 typically relates to payroll processing in the SAP Human Capital Management (HCM) module, specifically in the context of employee reimbursements. This error indicates that the total gross amount in the reimbursement period, including any adjustment amounts, has exceeded a predefined cap or limit.
  Cause:
  
  
  Exceeding Limits: The total gross amount for reimbursements during a specific period has surpassed the allowed limit set in the system. This could be due to:
  
  High reimbursement claims submitted by the employee.
  Incorrect configuration of limits in the payroll settings.
  Accumulation of adjustments or corrections that were not accounted for properly.
  
  
  
  Configuration Issues: The limits for reimbursements may not be correctly configured in the payroll schema or in the relevant infotypes.
  
  
  Data Entry Errors: There may be errors in the data entered for reimbursements, leading to inflated totals.
  
  
  Solution:
  
  
  Review Reimbursement Claims: Check the individual reimbursement entries for the employee to identify any unusually high claims or errors in data entry.
  
  
  Adjust Configuration: If the limits are too low for the business needs, consider adjusting the configuration in the payroll schema or the relevant infotypes to allow for higher reimbursement amounts.
  
  
  Check Adjustment Amounts: Review any adjustment amounts that may have been applied to the employee's payroll. Ensure that these adjustments are valid and necessary.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP HCM functional consultant to understand the specific configuration settings related to reimbursement limits.
  
  
  Testing: After making any changes, conduct a test run of the payroll to ensure that the error does not reoccur and that the changes have been effective.
  
  
  Related Information:
  
  Infotypes: Check relevant infotypes such as IT0015 (Additional Payments) or IT0014 (Recurring Payments) for any discrepancies.
  Payroll Schema: Review the payroll schema to understand how limits are defined and where adjustments can be made.
  SAP Notes: Look for any SAP Notes related to this error message for additional guidance or patches that may address known issues.
  User Exits: If custom logic is implemented, ensure that user exits or enhancements are not causing unintended consequences.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.