How To Fix HRPAYDEKUG101 - PersNo &1 not active in approval period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEKUG - Notification class for reduced hours compensation

• Message number: 101

• Message text: PersNo &1 not active in approval period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEKUG101 - PersNo &1 not active in approval period ?

  The SAP error message HRPAYDEKUG101 indicates that the personnel number (PersNo) specified is not active during the approval period in the payroll process. This error typically arises in the context of payroll processing, particularly when trying to execute payroll runs or approvals for employees who are not currently active in the system.
  Cause:
  
  
  Inactive Personnel Number: The personnel number may not be active in the specified period due to various reasons such as:
  
  The employee has left the organization.
  The employee is on a leave of absence or has been suspended.
  The employee's record has been terminated or not yet created for the period in question.
  
  
  
  Incorrect Payroll Period: The payroll period being processed may not align with the employee's active status. For example, if the payroll run is for a month when the employee was not employed.
  
  
  Data Entry Errors: There may be a mistake in the personnel number entered, leading to the system not recognizing the employee.
  
  
  Solution:
  
  
  Check Employee Status: Verify the status of the employee in the system. You can do this by:
  
  Navigating to the employee's master data (Transaction PA20 or PA30) and checking the employment status.
  Ensuring that the employee is active for the payroll period in question.
  
  
  
  Review Payroll Period: Confirm that the payroll period you are trying to process is correct and that the employee was active during that time.
  
  
  Correct Personnel Number: Ensure that the correct personnel number is being used. Double-check for any typographical errors.
  
  
  Reinstate Employee: If the employee is supposed to be active but is marked as inactive, you may need to reinstate their employment status in the system.
  
  
  Consult with HR: If you are unsure about the employee's status or the reason for inactivity, consult with your HR department for clarification.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation).
  Documentation: Review SAP documentation or help files related to payroll processing and employee status management.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.