How To Fix HRPAYDEE2342 - Change of reg. Status &1 cannot be set to "Rejected by Clearning House".

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 342

• Message text: Change of reg. Status &1 cannot be set to "Rejected by Clearning House".

What causes this issue?

The clearing house has rejected all outbound changes to registrations
for the processing data ticket and employer tax number at employer level
with procedure note 552010103 - RefDateER is not between the first of
the month of the inbound notification and the first of the subsequent
month after the inbound notification.
An attempt was made to set the status of the outbound change of
registration to 'Rejected by Clearing House'. Unfortunately, this was
not possible.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Start reoprt <DS:RE.RPCE2ZD0>ELStAM Procedure: Manage Data Records</>
(RPCE2ZD0) and manually set the status of the change of registration to
'Rejected by Clearing House'.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2342 - Change of reg. Status &1 cannot be set to "Rejected by Clearning House". ?

  The SAP error message HRPAYDEE2342, which states "Change of reg. Status &1 cannot be set to 'Rejected by Clearing House'," typically occurs in the context of payroll processing, particularly when dealing with the submission of payroll data to a clearing house or similar entity. This error indicates that there is an issue with the status change of a registration or submission that cannot be processed as expected.
  Cause:
  
  Invalid Status Transition: The system is trying to change the status of a registration to "Rejected by Clearing House," but the current status does not allow for this transition. For example, if the registration is already in a status that does not permit rejection, this error will occur.
  Data Integrity Issues: There may be issues with the data being submitted, such as missing or incorrect information that prevents the clearing house from processing the registration.
  Configuration Issues: The configuration settings in SAP related to payroll processing and clearing house submissions may not be set up correctly, leading to this error.
  Timing Issues: The status change may be attempted at an inappropriate time in the payroll processing cycle.
  
  Solution:
  
  Check Current Status: Review the current status of the registration in question. Ensure that the status allows for a transition to "Rejected by Clearing House."
  Review Submission Data: Verify that all required data for the submission is complete and accurate. Correct any discrepancies that may exist.
  Consult Configuration Settings: Check the configuration settings in SAP related to payroll and clearing house submissions. Ensure that they are set up correctly to allow for the desired status changes.
  Error Handling Procedures: Implement proper error handling procedures to manage rejected submissions. This may involve creating a process for reviewing and correcting issues before resubmitting.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance. They may provide insights specific to your system configuration and usage.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on handling similar issues.
  Documentation: Review SAP documentation related to payroll processing and clearing house submissions for best practices and troubleshooting steps.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.