How To Fix HRPAYDEE2338 - No Per. No. found for ID No. &1 and ER Tax No. &3 on &2 (VR)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 338

• Message text: No Per. No. found for ID No. &1 and ER Tax No. &3 on &2 (VR)

What causes this issue?

When using distributed reporting, there is no personnel number available
in the decentralized systems for the data transferred (identification
number, employer tax number, and key date).
The error may occur for two different reasons as soon as ELStAM
notifications are available in the central system for the data trans
ferred:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

First case:
There is no personnel number available for the data transferred in any
decentralized system.
Second case:
The personnel numbers that match the data transferred are eliminated
using special ELStAM processing, preventing ELStAM data from being
assigned.
The ID No. (identification number according to Sec. 139b of the German
Fiscal Code) is stored in infotype Tax Data D (0012) and the employer
tax number of the company office for employment tax is stored in table
T5D0P. The company office for employment tax is summarized using the
personnel area Reporting and subapplication LSTB (Employment Tax
Statement).

System Response

How to fix this error?

Use the identification number to determine possible infotype records of
infotype Tax Data D (0012) in the decentralized systems, and check the
specifications for the ELStAM procedure in these systems.
Check if the employer tax number has changed.
After correcting the data, make the assignment using report
<DS:RE.RPCE2ZD0>ELStAM: Transfer XML Data to ELStAM Table - Distributed
Reporting</> (RPCE2ZD0). Mark the corresponding line with the status
"not assigned" and choose "assignment". You may then continue to process
the data using report <DS:RE.RPCE2VD0_IN>ELStAM Procedure: Update Master
Data Using ELStAM Procedure</> (RPCE2VD0_IN).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2338 - No Per. No. found for ID No. &1 and ER Tax No. &3 on &2 (VR) ?

  The SAP error message HRPAYDEE2338 indicates that the system could not find a personnel number (Per. No.) for a given ID number and employee tax number on a specific date. This error typically occurs in the context of payroll processing or when generating reports related to employee data.
  Cause:
  
  Missing Personnel Data: The personnel number may not exist in the system for the specified ID number and tax number.
  Incorrect ID or Tax Number: The ID number or tax number provided may be incorrect or not properly linked to the personnel number.
  Data Migration Issues: If data was recently migrated or imported, there may be inconsistencies or missing records.
  Time Period Issues: The date specified may fall outside the range of valid employment or payroll records for the employee.
  Configuration Issues: There may be configuration issues in the payroll or personnel administration modules.
  
  Solution:
  
  Verify Data: Check the ID number and tax number against the personnel records in the system to ensure they are correct.
  Check Personnel Records: Use transaction codes like PA20 or PA30 to look up the employee's personnel number and verify that it exists and is active.
  Review Payroll Data: Ensure that the employee has been properly set up in the payroll system and that all necessary data has been entered.
  Check Time Period: Confirm that the date specified in the error message is within the valid employment period for the employee.
  Consult with HR/Payroll Team: If the issue persists, consult with your HR or payroll team to investigate any potential data migration issues or configuration problems.
  Debugging: If you have access to technical resources, debugging the payroll process may help identify the root cause of the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll processing).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation related to payroll processing and personnel administration for best practices and troubleshooting steps.
  User Roles: Ensure that the user has the appropriate roles and authorizations to access the necessary data.
  
  If the problem continues after following these steps, it may be necessary to escalate the issue to your SAP support team or consult with SAP support for further assistance.