How To Fix HRPAYDECI396 - Leave regulation with attribute 'GM' not found (&1 &2 key date &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 396

• Message text: Leave regulation with attribute 'GM' not found (&1 &2 key date &3)

What causes this issue?

In the employee's leave regulation, no absence quota for including
remaining leave from "Minimum Leave Remuneration Ill 2 Years Ago" was
found.

System Response

No entitlement can be created in the Absence Quotas infotype (2006).

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI396 - Leave regulation with attribute 'GM' not found (&1 &2 key date &3) ?

  The SAP error message HRPAYDECI396 indicates that the system is unable to find a leave regulation with the specified attribute 'GM' for the given key date. This error typically occurs in the context of payroll processing or leave management in the SAP Human Capital Management (HCM) module.
  Cause:
  
  Missing Leave Regulation: The leave regulation with the specified attribute 'GM' does not exist in the system for the specified key date.
  Incorrect Configuration: The configuration for leave regulations may not be set up correctly, or the relevant leave type may not be defined.
  Data Inconsistency: There may be inconsistencies in the master data or infotypes related to the employee's leave entitlements.
  Key Date Issues: The key date provided may not correspond to a valid period where the leave regulation is applicable.
  
  Solution:
  
  
  Check Leave Regulations:
  
  Go to the configuration settings in SAP (Transaction code: SPRO).
  Navigate to the relevant section for leave management and check if the leave regulation with attribute 'GM' is defined.
  Ensure that the leave regulation is active for the key date in question.
  
  
  
  Review Employee Master Data:
  
  Check the employee's master data (Transaction code: PA20 or PA30) to ensure that the relevant infotypes (e.g., IT2001, IT2006) are correctly maintained.
  Verify that the employee is assigned to the correct leave type and that the leave entitlement is set up properly.
  
  
  
  Validate Key Date:
  
  Ensure that the key date you are using is within the valid range for the leave regulation. If the key date is outside the defined periods, the system will not find the regulation.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to leave management and payroll processing to understand the specific requirements for the leave regulation.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights based on the specific configuration of your SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO (Customizing), PA20/PA30 (Display/Change Employee), and others related to leave management.
  Infotypes: Understand the relevant infotypes that pertain to leave management, such as IT2001 (Absences) and IT2006 (Leave Entitlements).
  SAP Notes: Check for any SAP Notes that may address known issues or provide updates related to leave regulations and payroll processing.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.