How To Fix HRPAYDEBW601 - Customizing missing: Archive the statement?

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 601

• Message text: Customizing missing: Archive the statement?

What causes this issue?

The Customizing settings for statements must specify whether a statement
is to be archived. This setting is missing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You want to archive statements:
Requirement: You must have set up an optical archive.
Set up the optical archive for statements.
For standard statements, the IMG path is: Payroll: Germany -> Statements
with SAPscript -> General Settings -> Archiving
For company pension scheme statements, the IMG path is: Personnel
Management -> Company Pension Scheme -> Statements -> General Settings
-> Archiving
For each form, maintain an entry and activate the "Archive" indicator.
For standard statements, the IMG path is: Payroll: Germany -> Statements
with SAPscript -> Set Up Standard Statements (or Customer Statements) ->
Specify Archiving of Forms
For company pension scheme statements, the IMG path is: Personnel
Management -> Company Pension Scheme -> Statements -> Set Up Statements
-> Set Archiving Indicator
You do not want to archive statements
For each form, maintain an entry and deactivate the "Archive" indicator.
For standard statements, the IMG path is: Payroll: Germany -> Statements
with SAPscript -> Set Up Standard Statements (or Customer Statements ->
Specify Archiving of Forms
For company pension scheme statements, the IMG path is: Personnel
Management -> Company Pension Scheme -> Statements -> Set Up Statements
-> Set Archiving Indicator

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW601 - Customizing missing: Archive the statement? ?

  The SAP error message HRPAYDEBW601 typically indicates that there is a missing customizing setting related to archiving payroll statements in the SAP HR module. This error often arises when the system is unable to find the necessary configuration to archive payroll data, which can prevent the successful processing of payroll statements.
  Cause:
  
  Missing Customizing Settings: The error usually occurs when the necessary customizing settings for archiving payroll statements are not defined in the system.
  Incorrect Configuration: There may be incorrect or incomplete configuration in the archiving object related to payroll.
  Transport Issues: If the customizing settings were transported from another system, there may have been issues during the transport process.
  
  Solution:
  To resolve the HRPAYDEBW601 error, you can follow these steps:
  
  
  Check Customizing Settings:
  
  Go to the SAP Customizing Implementation Guide (IMG) by using transaction code SPRO.
  Navigate to Personnel Management > Payroll > Payroll for Germany > Archive Payroll Data.
  Ensure that the necessary settings for archiving payroll statements are correctly configured.
  
  
  
  Define Archiving Object:
  
  Ensure that the archiving object for payroll (e.g., PY_GER) is defined and properly set up.
  Check if the archiving settings for the relevant payroll area are maintained.
  
  
  
  Review Authorization:
  
  Ensure that the user has the necessary authorizations to access the archiving settings and perform archiving operations.
  
  
  
  Check for Transport Issues:
  
  If the customizing settings were recently transported, verify that the transport was successful and that all necessary objects were included.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to payroll archiving for any specific requirements or additional steps that may be needed.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide specific notes or patches that address the issue.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database and store it in a more efficient manner. This is particularly important for managing large volumes of payroll data.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on archiving payroll data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPAYDEBW601 error message in SAP.