How To Fix HRPAYDEBW602 - Statement was printed; NOT ARCHIVED

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 602

• Message text: Statement was printed; NOT ARCHIVED

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW602 - Statement was printed; NOT ARCHIVED ?

  The SAP error message HRPAYDEBW602 indicates that a payroll statement was printed but not archived. This message typically arises in the context of payroll processing in SAP HR (Human Resources) and can be related to the archiving settings or processes in your SAP system.
  Cause:
  
  Archiving Settings: The archiving settings for payroll statements may not be configured correctly. This can prevent the system from archiving printed statements.
  Authorization Issues: The user may not have the necessary authorizations to archive documents.
  Technical Issues: There may be technical issues or bugs in the system that prevent the archiving process from completing successfully.
  Missing Configuration: The necessary configuration for archiving payroll documents may not be set up in the system.
  
  Solution:
  
  
  Check Archiving Configuration:
  
  Go to the transaction code SARA to check the archiving object for payroll (e.g., HR_PAYROLL).
  Ensure that the archiving settings are correctly configured and that the necessary jobs are scheduled to run.
  
  
  
  Review Authorization:
  
  Ensure that the user has the appropriate authorizations to perform archiving. This can be checked in transaction SU53 or by reviewing the user's roles and authorizations.
  
  
  
  Run Archiving Program:
  
  If the archiving program has not been run, you may need to execute it manually. This can typically be done through transaction SARA or by using the relevant program for payroll archiving.
  
  
  
  Check for Errors in Logs:
  
  Review the application logs (transaction SLG1) for any errors related to the archiving process. This can provide insights into what might be going wrong.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that might address this specific error message or provide patches/updates that resolve known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SARA: Archive Administration
  SLG1: Application Log
  PA03: Maintain HR Master Data
  
  
  Documentation: Review SAP documentation related to payroll processing and archiving for more detailed guidance on configuration and troubleshooting.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to ensure that payroll statements are archived correctly after printing.