How To Fix HRPAYDEBW412 - Change of training for &1 during period &2/&3 not taken into account

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 412

• Message text: Change of training for &1 during period &2/&3 not taken into account

What causes this issue?

The system found that the personnel number being processed started or
ended training during the period specified.

System Response

When personnel make such changes mid month, for example, you cannot
split the employment tax between the first period with training and the
second period without training (or vice versa) since the tax is
calculated in payroll with respect to the entire month. Based on the
calculation method used, different results are produced because the tax
calculation is progressive rather than linear. This affects the filling
of table BRT4. This table only contains an entry if a complete month is
part of the training period.

How to fix this error?

If necessary, check the statement created and remember that payroll data
that affects training periods is only taken into account if the entire
month is part of the training period.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW412 - Change of training for &1 during period &2/&3 not taken into account ?

  The SAP error message HRPAYDEBW412 indicates that there is an issue with the change of training for a specific employee during a specified period. This error typically arises in the context of payroll processing or personnel administration when the system is unable to account for a change in training status or details for an employee.
  Cause:
  
  Data Inconsistency: The training change for the employee may not have been properly recorded in the system, or there may be inconsistencies in the data.
  Timing Issues: The change in training may have been made outside of the valid payroll period, or the system may not recognize the change due to timing issues.
  Configuration Issues: There may be configuration settings in the SAP system that are preventing the change from being recognized.
  Missing Authorizations: The user may not have the necessary authorizations to make changes to training data.
  
  Solution:
  
  Check Training Data: Verify that the training change for the employee has been correctly entered in the system. Ensure that all relevant fields are filled out and that the data is accurate.
  Review Period Validity: Ensure that the training change falls within the valid payroll period. If the change was made after the payroll period has been closed, it may not be processed.
  Reprocess Payroll: If the training change was made after the payroll was processed, you may need to reprocess the payroll for the affected period to include the changes.
  Consult Configuration: Check the configuration settings related to training and payroll in the SAP system. Ensure that the settings allow for changes to be recognized during payroll processing.
  Authorization Check: Ensure that the user making the changes has the necessary authorizations to update training data.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to check and update employee training records.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling training data and payroll processing.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.