How To Fix HRPAYDEBAV405 - More than one spouse record exists in IT 0021 for period &1 - &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 405

• Message text: More than one spouse record exists in IT 0021 for period &1 - &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV405 - More than one spouse record exists in IT 0021 for period &1 - &2 ?

  The SAP error message HRPAYDEBAV405 indicates that there is more than one spouse record in the infotype 0021 (Family/Dependents) for a specific period. This can lead to issues in payroll processing, as the system expects only one spouse record for each employee during a given time frame.
  Cause:
  The error occurs when:
  
  An employee has multiple spouse records in infotype 0021 for the same period.
  The records may have been created due to data entry errors, such as duplicate entries or incorrect updates.
  
  Solution:
  To resolve this error, you need to ensure that there is only one spouse record for the specified period. Here are the steps to do this:
  
  
  Access Infotype 0021:
  
  Use transaction code PA30 (Maintain HR Master Data) to access the employee's master data.
  Enter the employee's personnel number and select infotype 0021.
  
  
  
  Check Existing Records:
  
  Review the records for the specified period indicated in the error message.
  Identify any duplicate spouse records.
  
  
  
  Delete or Modify Duplicates:
  
  If you find multiple spouse records, determine which record is correct and delete or modify the others.
  Ensure that the remaining record accurately reflects the employee's current spouse information.
  
  
  
  Save Changes:
  
  After making the necessary adjustments, save the changes to the employee's master data.
  
  
  
  Re-run Payroll:
  
  Once the corrections are made, re-run the payroll process to see if the error is resolved.
  
  
  
  Related Information:
  
  Infotype 0021 (Family/Dependents): This infotype is used to maintain information about an employee's family members, including spouses, children, and other dependents.
  Data Consistency: It's important to maintain data consistency in HR master data to avoid issues in payroll and reporting.
  Authorization: Ensure that you have the necessary authorization to make changes to employee master data.
  Documentation: Keep documentation of any changes made for audit purposes and to maintain a clear record of employee data.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP HR support team or refer to SAP documentation for further troubleshooting.