How To Fix HRPAYDEBAV169 - The entry date could not be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 169

• Message text: The entry date could not be determined

What causes this issue?

An error occurred when the date was determined.

System Response

Processing is terminated.

How to fix this error?

Read the documentation on function module &V1& for error &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Function module: &V1&
Error number: &V2&

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV169 - The entry date could not be determined ?

  The SAP error message HRPAYDEBAV169, which states "The entry date could not be determined," typically occurs in the context of payroll processing or when dealing with employee data in the Human Resources (HR) module. This error indicates that the system is unable to find a valid date for a specific entry, which is crucial for processing payroll or other HR-related functions.
  Causes:
  
  Missing or Incorrect Data: The entry date for a payroll-related action (like a new hire, termination, or change in employee status) may not be correctly entered or may be missing in the employee's master data.
  Date Configuration Issues: There may be issues with the configuration of date types in the payroll schema or infotype settings.
  Time Constraints: The date being referenced may fall outside the valid range for payroll processing (e.g., a date in the future or too far in the past).
  Infotype Errors: The relevant infotype (e.g., IT0000, IT0001, IT0002) may not have been maintained properly, leading to missing entry dates.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or modify certain data, leading to incomplete information.
  
  Solutions:
  
  Check Employee Master Data: Review the employee's master data to ensure that all relevant infotypes are correctly filled out, especially those related to employment status and dates.
  Review Payroll Configuration: Check the payroll configuration settings to ensure that the date types and rules are correctly set up.
  Validate Infotypes: Ensure that the necessary infotypes are maintained and that the entry dates are correctly populated. Pay special attention to infotypes like IT0000 (Actions), IT0001 (Organizational Assignment), and IT0002 (Personal Data).
  Check Time Constraints: Verify that the entry date falls within the valid range for payroll processing. Adjust the date if necessary.
  User Authorizations: Ensure that the user has the appropriate authorizations to access and modify the necessary data.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and update employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Refer to SAP documentation for detailed information on payroll processing and infotype management.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR and payroll.