How To Fix HRPAYDEBAV031 - The master data for personnel number & is currently locked

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 031

• Message text: The master data for personnel number & is currently locked

What causes this issue?

You have requested the master data records for personnel number &V1&
for maintenance. However, the master data for personnel number &V1& is
currently being processed and is locked for maintenance.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Wait until all the data has been released.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV031 - The master data for personnel number & is currently locked ?

  The SAP error message HRPAYDEBAV031 indicates that the master data for a specific personnel number is currently locked. This typically occurs in the context of HR (Human Resources) and payroll processing when an attempt is made to access or modify employee data that is locked for some reason.
  Causes:
  
  Ongoing Payroll Processing: The personnel number may be locked because payroll processing is currently being executed for that employee.
  Data Locking by Other Transactions: Another user or process may have locked the data for editing or processing.
  Pending Approvals: If there are pending approvals or workflows related to the employee's data, it may be locked until those are resolved.
  System Configuration: Certain configurations in the system may lead to data being locked during specific operations.
  
  Solutions:
  
  Check Payroll Status: Verify if payroll is currently being processed for the employee. If so, you may need to wait until the payroll run is completed.
  Identify Locking User/Process: Use transaction SM12 to check for locks on the personnel number. This transaction allows you to see which user or process is holding the lock.
  Release Locks: If you identify that a lock is held unnecessarily, you may need to release it. However, be cautious when doing this, as it may affect ongoing processes.
  Review Workflows: Check if there are any pending workflows or approvals that might be causing the lock. Resolve any issues related to these workflows.
  Consult with HR/Payroll Team: If you are unsure about the cause of the lock or how to proceed, consult with your HR or payroll team for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SM12 (Display and Delete Locks), and PA03 (Maintain HR Master Data Infotypes).
  User Authorizations: Ensure that you have the necessary authorizations to view and modify HR master data.
  System Logs: Check system logs for any additional error messages or warnings that might provide more context about the lock.
  
  If the issue persists after trying the above solutions, it may be necessary to involve your SAP Basis team or technical support for further investigation.