How To Fix HRPAYDEB2A053 - Quarantine due to smaller file number for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEB2A - Business to Administration: Germany

• Message number: 053

• Message text: Quarantine due to smaller file number for &1

What causes this issue?

The files have to be processed in ascending order of the file numbers.
However, if the file number is smaller than the file counter, this
indicates that there is a problem.
This is not a severe problem, but it should still be resolved so that
the warning message does not occur again for each subsequent file
retrieval.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the file numbers received with the status of the file counter in
tabel T5D4U for this combincation of data type, sender company number,
and company number of receiving office.
Apparently, the receiving office returns one ore more files that,
according to the file counter, were already processed in the system.
This indicates a problem with the confirmation of the files that were
originally received.
Call the report for this combination once and select the Confirm
Notifications That Have Been Processed option. The files that have
already been processed are not processed again, but they are at least
included in the confirmation XML. In future, the communication server
should no longer provide these notifications.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEB2A053 - Quarantine due to smaller file number for &1 ?

  The SAP error message HRPAYDEB2A053, which indicates "Quarantine due to smaller file number for &1," typically arises in the context of payroll processing, particularly when dealing with payroll results and file generation in the HR module.
  Cause:
  This error usually occurs when there is a mismatch or inconsistency in the payroll data being processed. Specifically, it can happen if the file number generated for a payroll run is smaller than expected or does not match the required sequence. This can be due to:
  
  Incorrect Configuration: The payroll configuration settings may not be set up correctly, leading to discrepancies in file numbers.
  Data Integrity Issues: There may be issues with the data integrity in the payroll results, such as missing or incomplete records.
  System Errors: Temporary system errors or issues during the payroll run can also lead to this error.
  
  Solution:
  To resolve the HRPAYDEB2A053 error, you can take the following steps:
  
  
  Check Configuration: Review the payroll configuration settings in the SAP system to ensure that they are set up correctly. Pay particular attention to the settings related to file number generation.
  
  
  Review Payroll Results: Check the payroll results for the affected employees to ensure that all necessary data is complete and accurate. Look for any anomalies or missing entries.
  
  
  Reprocess Payroll: If the issue is due to a temporary error, you may need to reprocess the payroll run. Ensure that all necessary data is in place before doing so.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that can resolve the issue.
  
  
  Contact SAP Support: If the problem persists after trying the above steps, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error and the steps you have already taken.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Payroll Results).
  Documentation: Review SAP documentation related to payroll processing and error handling to better understand the context of the error.
  Testing: If possible, conduct tests in a development or quality assurance environment to replicate the issue and test potential solutions without affecting production data.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.