How To Fix HRPAYDE_KGID063 - The file has already been processed by BZSt (file ID: &1).

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_KGID - Message Class for ID No. Control Procedure Child Allowance

• Message number: 063

• Message text: The file has already been processed by BZSt (file ID: &1).

What causes this issue?

The file with <DS:DE.HRPAYDE_KGID_DATEIID>File ID</> &V1& has already
been processed by the Federal Central Tax Office (BZSt).

System Response

Therefore, the file cannot be rejected.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_KGID063 - The file has already been processed by BZSt (file ID: &1). ?

  The SAP error message HRPAYDE_KGID063 indicates that a specific file has already been processed by the Bundeszentralamt für Steuern (BZSt), which is the Federal Central Tax Office in Germany. This error typically arises in the context of payroll processing and reporting, particularly when dealing with tax data submissions.
  Cause:
  The error occurs when you attempt to submit a file to the BZSt that has already been submitted and processed. The file ID mentioned in the error message (&1) refers to the specific submission that has already been recorded by the BZSt. This can happen due to:
  
  Duplicate Submission: The same file was submitted more than once.
  Incorrect File Handling: The file may have been reprocessed or resubmitted without proper checks.
  System Configuration Issues: There may be issues in the configuration of the payroll system that lead to incorrect file handling.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Submission Status: Verify the status of the file with the BZSt using the file ID provided in the error message. This can often be done through the BZSt's online portal or by contacting them directly.
  
  
  Avoid Duplicate Submissions: Ensure that you are not attempting to submit the same file again. Review your submission logs to confirm that the file has not already been processed.
  
  
  File Management: Implement a robust file management process to track submitted files and their statuses. This can help prevent accidental resubmissions.
  
  
  Consult Documentation: Review SAP documentation or notes related to payroll processing and BZSt submissions for any specific guidelines or updates that may apply.
  
  
  Contact SAP Support: If the issue persists and you believe it is not due to a duplicate submission, consider reaching out to SAP support for further assistance. They may provide insights into system-specific configurations or bugs.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  BZSt Guidelines: Familiarize yourself with the BZSt's guidelines for file submissions to ensure compliance and proper handling of payroll data.
  System Logs: Review system logs in SAP for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to address the HRPAYDE_KGID063 error effectively.