How To Fix HRPAYDE_KGID055 - IT0118 records for inactive period are available.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_KGID - Message Class for ID No. Control Procedure Child Allowance

• Message number: 055

• Message text: IT0118 records for inactive period are available.

What causes this issue?

There are still IT0118 data records relevant for notification available
in a period in which the employee left the company in accordance with
infotype 0000 (Actions). As you should also generally submit the
responsibility for calculating the child allowance after the employee
has left the company, a corresponding notification should be sent to the
German Federal Central Tax Office (BZSt).
<ZH>Comment:</> If payroll should still be run for this employee (for
example, using retroactive accounting), child allowance would also be
paid for the inactive periods if the IT0118 was not delimited correctly.

System Response

How to fix this error?

Check if you are responsible for this personnel number despite inactive
period. If not, delimit IT0118 (child allowance) as of the leaving date
(or at the latest at the end of the leaving month). Check if the <LS>
Indicator for Submitting Files</> must be set in IT0118.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_KGID055 - IT0118 records for inactive period are available. ?

  The SAP error message HRPAYDE_KGID055 indicates that there are IT0118 records (which pertain to the infotype for "Additional Payments") that exist for an inactive period. This typically occurs in the context of payroll processing when the system detects that there are records that should not be processed because they fall outside of the active payroll period.
  Cause:
  
  Inactive Payroll Period: The error usually arises when there are entries in the IT0118 infotype for a period that is not currently active or has been closed for processing.
  Data Entry Errors: There may be incorrect or outdated entries in the infotype that need to be addressed.
  Configuration Issues: The payroll configuration may not be set up correctly, leading to discrepancies in the active periods.
  
  Solution:
  
  Check Active Payroll Period: Verify the current active payroll period in the system. Ensure that the payroll period you are trying to process is indeed active.
  Review IT0118 Records: Use transaction code PA20 or PA30 to review the IT0118 records for the employee in question. Look for any records that fall outside the active payroll period.
  Delete or Adjust Records: If you find records that are not needed or are incorrect, you may need to delete or adjust them. Ensure that any changes comply with your organization's data management policies.
  Reprocess Payroll: After making the necessary adjustments, reprocess the payroll to see if the error persists.
  Consult with HR/Payroll Team: If you are unsure about making changes to the infotype records, consult with your HR or payroll team for guidance.
  
  Related Information:
  
  Infotype 0118 (Additional Payments): This infotype is used to manage additional payments to employees, such as bonuses or one-time payments.
  Payroll Configuration: Ensure that your payroll configuration settings are correct and that the periods are defined properly in the system.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Refer to SAP documentation or help resources for more detailed information on handling infotype records and payroll processing.
  
  By following these steps, you should be able to resolve the HRPAYDE_KGID055 error and ensure that your payroll processing runs smoothly.