How To Fix HRPAYDE_KGID055 - IT0118 records for inactive period are available.

HRPAYDE_KGID055 - Overview

• Message type: E = Error

• Message class: HRPAYDE_KGID - Message Class for ID No. Control Procedure Child Allowance

• Message number: 055

• Message text: IT0118 records for inactive period are available.

What causes this issue?

There are still IT0118 data records relevant for notification available
in a period in which the employee left the company in accordance with
infotype 0000 (Actions). As you should also generally submit the
responsibility for calculating the child allowance after the employee
has left the company, a corresponding notification should be sent to the
German Federal Central Tax Office (BZSt).
<ZH>Comment:</> If payroll should still be run for this employee (for
example, using retroactive accounting), child allowance would also be
paid for the inactive periods if the IT0118 was not delimited correctly.

System Response

How to fix this error?

Check if you are responsible for this personnel number despite inactive
period. If not, delimit IT0118 (child allowance) as of the leaving date
(or at the latest at the end of the leaving month). Check if the <LS>
Indicator for Submitting Files</> must be set in IT0118.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

HRPAYDE_KGID055 - Details

• The SAP error message HRPAYDE_KGID055 indicates that there are IT0118 records (which pertain to the infotype for "Additional Payments") that exist for an inactive period. This typically occurs in the context of payroll processing when the system detects that there are records that should not be processed because they fall outside of the active payroll period.
  
  Cause:
  
  Inactive Payroll Period: The error usually arises when there are entries in the IT0118 infotype for a period that is not currently active or has been closed for processing.
  Data Entry Errors: There may be incorrect or outdated entries in the infotype that need to be addressed.
  
  Configuration Issues: The payroll configuration may not be set up correctly, leading to discrepancies in the active periods.
  
  
  Solution:
  
  Check Active Payroll Period: Verify the current active payroll period in the system. Ensure that the payroll period you are trying to process is indeed active.
  Review IT0118 Records: Use transaction code PA20 or