How To Fix HRPAYDE_BSAP003 - An error occurred when reading field "&1" in file &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_BSAP - Messages Class for Payment Office Data Retrieval Portal

• Message number: 003

• Message text: An error occurred when reading field "&1" in file &2.

What causes this issue?

An error occurred when reading field "&V1&" in file &V2&.
There may be an invalid value in the field.

System Response

File &V2& is not moved to the storage directory, but further
notifications will still be processed.

How to fix this error?

Please check file &V2& and reimport it, if necessary.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_BSAP003 - An error occurred when reading field "&1" in file &2. ?

  The SAP error message HRPAYDE_BSAP003 typically indicates that there was an issue when the system attempted to read a specific field in a specified file. This error is often related to payroll processing or data retrieval in the Human Resources (HR) module, particularly in the context of the German payroll system (as suggested by the prefix "HRPAYDE").
  Cause:
  
  Field Not Found: The specified field (&1) may not exist in the file (&2), possibly due to a configuration issue or a missing data element.
  File Corruption: The file being accessed may be corrupted or improperly formatted, leading to read errors.
  Authorization Issues: The user may not have the necessary permissions to access the specified file or field.
  Data Consistency Issues: There may be inconsistencies in the data that prevent the system from reading the field correctly.
  Technical Issues: There could be underlying technical issues, such as database connectivity problems or issues with the SAP application server.
  
  Solution:
  
  Check Field and File Names: Verify that the field name and file name specified in the error message are correct and exist in the system.
  Review Configuration: Ensure that the configuration for the payroll or HR module is set up correctly and that all necessary data elements are defined.
  Data Integrity Check: Perform a data integrity check on the relevant files to ensure that they are not corrupted and that all required fields are populated correctly.
  Authorization Check: Confirm that the user has the necessary authorizations to access the specified file and field.
  Debugging: If you have access to debugging tools, you can analyze the program or function module that triggered the error to identify the root cause.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes or patches that may address this specific error.
  Contact SAP Support: If the issue persists, consider reaching out to SAP Support for further assistance, providing them with the error details and any relevant logs.
  
  Related Information:
  
  Transaction Codes: You may want to check transaction codes related to payroll processing, such as PC00_MXX_CALC for payroll calculation or PA30 for maintaining HR master data.
  SAP Documentation: Review the official SAP documentation for the HR module, particularly sections related to payroll processing and error handling.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to diagnose and resolve the HRPAYDE_BSAP003 error effectively.