How To Fix HRPAYCO_ABSENCES021 - Employee was hired in the month, bases are changed for /0US

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCO_ABSENCES - Messages of the absence processing log

• Message number: 021

• Message text: Employee was hired in the month, bases are changed for /0US

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCO_ABSENCES021 - Employee was hired in the month, bases are changed for /0US ?

  The SAP error message HRPAYCO_ABSENCES021 typically indicates an issue related to the employee's hiring date and the configuration of absence types in the payroll system. Specifically, this error arises when an employee is hired in a month where the absence bases (such as accruals or entitlements) have changed, which can lead to inconsistencies in how absences are calculated.
  Cause:
  
  Employee Hiring Date: The employee was hired in a month where the absence bases (like accrual rates or limits) have been modified.
  Configuration Changes: Changes in the configuration of absence types or payroll settings that affect how absences are calculated for employees hired during that month.
  Absence Type Settings: The absence type may have specific rules or settings that conflict with the employee's hiring date.
  
  Solution:
  
  Check Employee's Hiring Date: Verify the employee's hiring date and ensure it aligns with the absence base changes.
  Review Absence Type Configuration: Check the configuration of the absence types in the system. Ensure that the absence types are correctly set up for employees hired in the month of the change.
  Adjust Payroll Settings: If necessary, adjust the payroll settings or absence type configurations to accommodate employees hired during that month.
  Run Payroll Simulation: After making adjustments, run a payroll simulation to ensure that the error is resolved and that the absence calculations are correct.
  Consult Documentation: Refer to SAP documentation or notes related to the specific absence type and its configuration to ensure compliance with the latest guidelines.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on configuration changes.
  HR Configuration: Review the HR configuration settings in the SAP system, particularly those related to absence management and payroll processing.
  Testing: After making changes, conduct thorough testing with different scenarios to ensure that the absence calculations work correctly for all employees, especially those hired in the affected month.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR specialist or your organization's SAP support team for further assistance.