How To Fix HRPAYCN038 - Use option of "calc. base not same" since EE and ER wage type are &1,&2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCN - Message Class China Payroll

• Message number: 038

• Message text: Use option of "calc. base not same" since EE and ER wage type are &1,&2

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Employee and employer must use the same wage type when use option of
"calc. base same"

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCN038 - Use option of "calc. base not same" since EE and ER wage type are &1,&2 ?

  The SAP error message HRPAYCN038 typically occurs in the context of payroll processing in the SAP Human Capital Management (HCM) module. This error indicates that there is a discrepancy between the employee (EE) and employer (ER) wage types being used in a payroll calculation. Specifically, it suggests that the calculation bases for the employee and employer contributions are not the same, which can lead to inconsistencies in payroll results.
  Cause:
  
  Different Wage Types: The error arises when the wage types for the employee and employer contributions are different (as indicated by &1 for the employee and &2 for the employer).
  Configuration Issues: There may be a configuration issue in the payroll schema or in the wage type settings that leads to the mismatch.
  Data Entry Errors: Incorrect data entry in the employee master data or payroll results can also lead to this error.
  Customizations: If there are custom payroll calculations or enhancements, they may not be handling the wage types correctly.
  
  Solution:
  
  Check Wage Type Configuration: Review the configuration of the wage types in the SAP system. Ensure that the employee and employer wage types are set up correctly and are intended to be used together.
  Use "Calc. Base Not Same" Option: The error message suggests using the option "calc. base not same." This option allows the payroll process to continue even when the calculation bases for employee and employer contributions are different. You can enable this option in the payroll schema or in the specific payroll processing run.
  Review Payroll Schema: Check the payroll schema to ensure that the rules for calculating employee and employer contributions are correctly defined. Make adjustments as necessary.
  Correct Data Entry: Verify the employee master data and payroll results for any discrepancies. Correct any errors found in the wage types or amounts.
  Consult Documentation: Refer to SAP documentation or notes related to this error message for additional guidance and best practices.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Payroll Processing: Familiarize yourself with the payroll processing steps in SAP HCM to understand where the error might be occurring.
  Testing: After making changes, perform a test payroll run to ensure that the error is resolved and that the payroll calculations are correct.
  Support: If the issue persists, consider reaching out to SAP support or consulting with an SAP HCM expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the HRPAYCN038 error and implement a solution to resolve it.