How To Fix HRPAYCA_MESSAGES004 - NOC is not valid for the entire period. System uses the last record.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCA_MESSAGES - Message class for CA Payroll functionalities

• Message number: 004

• Message text: NOC is not valid for the entire period. System uses the last record.

What causes this issue?

You entered a NOC that is not valid for the entire validity of the Job
or Position. The NOC is also not valid during the end date of the Job or
Position.

System Response

System uses the information of the last record valid for the NOC .

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCA_MESSAGES004 - NOC is not valid for the entire period. System uses the last record. ?

  The SAP error message HRPAYCA_MESSAGES004 indicates that the National Occupational Classification (NOC) code provided is not valid for the entire period of employment or the specified time frame in the payroll process. This typically occurs in the context of Canadian payroll processing, where NOC codes are used to classify jobs and occupations.
  Cause:
  
  Invalid NOC Code: The NOC code entered may not be valid for the entire duration of the employee's employment or for the specific payroll period.
  Changes in NOC Codes: NOC codes can change over time, and if an employee's job classification has changed, the old NOC code may no longer be applicable.
  Data Entry Errors: There may be typographical errors or incorrect data entries in the employee's master data or payroll records.
  Configuration Issues: The system may not be configured correctly to recognize the NOC codes for the specified period.
  
  Solution:
  
  Verify NOC Code: Check the NOC code assigned to the employee. Ensure that it is valid for the entire period in question. You can refer to the official NOC website or documentation for the correct codes.
  Update Employee Records: If the NOC code has changed, update the employee's master data in SAP to reflect the correct NOC code for the relevant period.
  Check Payroll Configuration: Ensure that the payroll configuration in SAP is set up correctly to handle NOC codes. This may involve checking the relevant infotypes (e.g., Infotype 0001 for Organizational Assignment) and ensuring that the NOC codes are correctly mapped.
  Consult Documentation: Review SAP documentation or notes related to NOC codes and payroll processing to ensure compliance with the latest standards.
  Testing: After making changes, run a test payroll to ensure that the error does not reoccur and that the NOC code is recognized correctly.
  
  Related Information:
  
  NOC Code Updates: The NOC codes are updated periodically, so it is essential to stay informed about any changes that may affect payroll processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to NOC codes and payroll processing.
  User Roles: Ensure that the personnel responsible for maintaining employee records have the necessary access and training to manage NOC codes effectively.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a payroll specialist familiar with Canadian payroll processing in SAP.