How To Fix HRPAYBR94105 - Enter reason for special payment

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR94 - Reports log

• Message number: 105

• Message text: Enter reason for special payment

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR94105 - Enter reason for special payment ?

  The SAP error message HRPAYBR94105, which states "Enter reason for special payment," typically occurs in the context of payroll processing in the SAP HR module, particularly for Brazilian payroll. This error indicates that a special payment is being processed, but the system requires a reason or justification for this special payment to proceed.
  Cause:
  The error is triggered when:
  
  A special payment (such as bonuses, severance, or other non-standard payments) is being entered in the payroll system.
  The required field for entering the reason for the special payment is either empty or not filled out correctly.
  
  Solution:
  To resolve this error, follow these steps:
  
  
  Identify the Special Payment: Determine which special payment is being processed that triggered the error.
  
  
  Enter the Reason:
  
  Navigate to the payroll processing screen where the special payment is being entered.
  Look for the field labeled "Reason for Special Payment" or similar.
  Enter a valid reason for the special payment. This could be a code or description that explains why the special payment is being made (e.g., "Bonus for Q1 Performance," "Severance Payment," etc.).
  
  
  
  Check Configuration: If the field is not visible or you are unsure what to enter, check with your SAP HR configuration team to ensure that the special payment reasons are correctly set up in the system.
  
  
  Test the Entry: After entering the reason, attempt to process the payroll again to see if the error persists.
  
  
  Consult Documentation: If you are unsure about what reasons are acceptable, refer to your organization's payroll documentation or SAP help resources for guidance on valid entries.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. Sometimes, specific issues may have been documented with solutions or workarounds.
  User Roles: Ensure that you have the appropriate permissions to enter special payments and reasons in the payroll system.
  Training: If you frequently encounter this error, consider additional training on the payroll module to better understand the requirements for special payments.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HR and payroll.