How To Fix HRPAYBR94101 - Birth certificate not informed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR94 - Reports log

• Message number: 101

• Message text: Birth certificate not informed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR94101 - Birth certificate not informed ?

  The SAP error message HRPAYBR94101, which states "Birth certificate not informed," typically occurs in the context of Brazilian payroll processing within the SAP HR module. This error indicates that the system requires the birth certificate information for an employee, which is often necessary for various legal and payroll-related processes.
  Cause:
  
  Missing Data: The employee's birth certificate information has not been entered into the system. This could be due to oversight during data entry or the employee not providing the necessary documentation.
  Legal Requirement: In Brazil, certain employee benefits and legal requirements may necessitate the submission of a birth certificate, especially for dependents.
  Configuration Issues: There may be configuration settings in the SAP system that require the birth certificate information to be mandatory for payroll processing.
  
  Solution:
  
  
  Data Entry: Ensure that the birth certificate information is entered into the employee's master data. This can typically be done in the infotype related to personal data (e.g., Infotype 0002 - Personal Data).
  
  Navigate to the employee's record in the SAP HR module.
  Check the relevant infotype for the birth certificate details and enter the required information.
  
  
  
  Review Configuration: If the birth certificate is not a necessary requirement for all employees, review the configuration settings in the SAP system to determine if this requirement can be adjusted.
  
  Consult with your SAP HR module administrator or a functional consultant to assess whether the requirement for the birth certificate can be made optional or if it can be configured differently based on specific employee categories.
  
  
  
  Documentation: Ensure that employees are aware of the need to provide their birth certificate and any related documentation. This can help prevent future occurrences of the error.
  
  
  Testing: After entering the required information, run a test payroll or simulation to ensure that the error no longer appears and that the payroll process can continue without issues.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR that pertain to personal data and dependents, as these will be crucial for entering and managing employee information.
  Legal Compliance: Understand the legal requirements in Brazil regarding employee documentation and payroll processing to ensure compliance and avoid similar errors in the future.
  SAP Notes: Check for any SAP Notes or updates related to this error message, as SAP may provide specific guidance or patches that address known issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a professional with expertise in SAP HR to further investigate the issue.