How To Fix HRPAYAT_MBGM_UTIL003 - The validity/evaluation period covers the key date &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAT_MBGM_UTIL - General Error Messages Regarding mBGM

• Message number: 003

• Message text: The validity/evaluation period covers the key date &1

What causes this issue?

The validity period &V2& - &V3& exceeds the mBGM key date: &V1&

System Response

The system issues a warning.

How to fix this error?

(If possible, split the data records into a data record that is valid
before the key date, and into a data record that becomes valid with the
key date).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

For infotype 44, reference to the reports RPU44CA0 and RPU44UA0, and
link to the report documentation.
The report documentation contains the description "Procedure for
Converting Infotype 44?.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAT_MBGM_UTIL003 - The validity/evaluation period covers the key date &1 ?

  The SAP error message HRPAYAT_MBGM_UTIL003 typically occurs in the context of payroll processing in the SAP HR module. This error indicates that the validity or evaluation period for a specific payroll operation does not cover the key date specified in the error message. The key date is usually the date for which the payroll is being processed, and it must fall within the defined validity period of the relevant data (e.g., employee master data, infotypes, etc.).
  Cause:
  
  Invalid Validity Period: The validity period for the employee's data (such as infotypes) does not include the key date. This can happen if the data was not maintained correctly or if the validity dates were set incorrectly.
  Missing Data: Required infotypes or data records may be missing for the specified key date.
  Incorrect Payroll Configuration: The payroll configuration may not be set up to handle the specific conditions of the employee's data.
  
  Solution:
  
  
  Check Validity Period:
  
  Go to the employee's master data and check the relevant infotypes (e.g., IT0000, IT0001, IT0002, etc.) to ensure that the validity period includes the key date mentioned in the error message.
  If the validity period is incorrect, update the infotype records to include the necessary dates.
  
  
  
  Maintain Missing Data:
  
  If any required infotypes are missing, create or update them to ensure that all necessary data is available for the key date.
  
  
  
  Review Payroll Configuration:
  
  Check the payroll configuration settings to ensure they are correctly set up for the specific employee group or type.
  Consult with your SAP HR consultant or administrator if you suspect configuration issues.
  
  
  
  Run Consistency Checks:
  
  Use transaction codes like PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data) to review the employee's data.
  You can also run payroll simulation to identify any inconsistencies before the actual payroll run.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to this specific error message for additional guidance and troubleshooting steps.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30, PA20, and PC00_MXX_CALC (where MXX is the country-specific payroll).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user executing the payroll has the necessary authorizations to access and modify employee data.
  
  By following these steps, you should be able to resolve the error HRPAYAT_MBGM_UTIL003 and successfully process payroll for the specified key date.