How To Fix HRPAY99RU_RMS_DB_ILM032 - Record &1 not found in file indexed by AS structure &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99RU_RMS_DB_ILM - RMS DB: ILM-related messages

• Message number: 032

• Message text: Record &1 not found in file indexed by AS structure &2

What causes this issue?

During access of the archive file indexed by the Archive Information
System for the specified key, the system detected that the archive file
does not contain the requested record. The contents of the file do not
correspond to the key fields declared in the archive infostructure.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Use <LS>Archive Retrieval Configurator</> (transaction <NP>SARJ</>) and
<LS>Archive File Browser</> (transaction <NP>AS_AFB</>) to identify
which file is referenced in the structure and repair corrupt indexes.
You must recreate the index for archive files that are referenced by
incorrect keys.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99RU_RMS_DB_ILM032 - Record &1 not found in file indexed by AS structure &2 ?

  The SAP error message HRPAY99RU_RMS_DB_ILM032 Record &1 not found in file indexed by AS structure &2 typically occurs in the context of Human Resources (HR) payroll processing, particularly when the system is trying to access a record that does not exist in the specified database file.
  Cause:
  
  
  Missing Record: The record identified by &1 is not present in the database file that is indexed by the structure &2. This could happen due to various reasons, such as:
  
  Data was not properly loaded into the database.
  The record was deleted or not created due to an error in a previous process.
  There may be a mismatch in the data being referenced, such as incorrect keys or identifiers.
  
  
  
  Configuration Issues: There may be issues with the configuration of the database or the indexing structure that is being used to access the records.
  
  
  Data Consistency Issues: There could be inconsistencies in the data due to incomplete transactions or errors during data migration.
  
  
  Solution:
  
  
  Check Data Existence: Verify if the record with the specified key (&1) exists in the database. You can do this by querying the relevant database table directly using transaction codes like SE16 or SE11.
  
  
  Data Load/Update: If the record is missing, ensure that the data load or update processes are executed correctly. This may involve re-running payroll processes or data migration jobs.
  
  
  Review Configuration: Check the configuration settings related to the database and the indexing structure. Ensure that they are set up correctly and that there are no discrepancies.
  
  
  Error Logs: Review the application logs (transaction SLG1) for any related error messages that might provide additional context or details about why the record is missing.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to this specific error message for any known issues or patches that may address the problem.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. Provide them with the error message details and any relevant logs or information.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE16 (Data Browser), SE11 (Data Dictionary), and SLG1 (Application Log) for troubleshooting.
  SAP Notes: Search for SAP Notes related to this error message in the SAP Support Portal, as there may be specific fixes or recommendations provided by SAP.
  HR Module Documentation: Review the HR module documentation for any specific guidelines on data management and payroll processing.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the error message HRPAY99RU_RMS_DB_ILM032.