How To Fix HRPAY99OC140 - Please select the absence that should be included in the payroll run

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99OC - International payroll accounting, off-cycle

• Message number: 140

• Message text: Please select the absence that should be included in the payroll run

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99OC140 - Please select the absence that should be included in the payroll run ?

  The SAP error message HRPAY99OC140 typically occurs in the context of payroll processing when the system requires the user to select specific absences that should be included in the payroll run. This error is often encountered in the Human Capital Management (HCM) module, particularly during the payroll calculation phase.
  Cause:
  
  Absence Selection: The error indicates that the payroll run cannot proceed because the system needs the user to specify which absences (e.g., sick leave, vacation) should be included in the payroll calculation.
  Configuration Issues: There may be configuration settings in the absence management or payroll processing that are not set up correctly.
  Missing Data: The employee's absence records may not be properly maintained or may be incomplete, leading to the system not being able to determine which absences to include.
  
  Solution:
  
  Select Absences: When prompted by the error message, you should manually select the absences that need to be included in the payroll run. This can usually be done in the payroll processing screen where you can specify the relevant absence types.
  Check Absence Records: Review the employee's absence records in the system to ensure that all relevant absences are recorded correctly and are available for selection.
  Configuration Review: If the issue persists, consult with your SAP HCM configuration team to ensure that the absence types and payroll settings are correctly configured. This may involve checking the following:
  
  Absence type configuration in the system.
  Payroll schema and rules to ensure they are set up to handle the selected absences.
  
  
  Testing: After making any changes, perform a test payroll run to ensure that the error does not reoccur and that the absences are processed correctly.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to check employee absence records or PC00_MXX_CALC (where MXX is the payroll area) to run payroll.
  Documentation: Refer to SAP documentation or help files related to payroll processing and absence management for detailed guidance on handling absences in payroll.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  By following these steps, you should be able to address the HRPAY99OC140 error and successfully proceed with the payroll run.