How To Fix HRPAO_TIMEDATA031 - Begin date of military service record automatically changed to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAO_TIMEDATA - Messages for Time Infotypes in PAO (s. a. HRPAO_ABSENCE)

• Message number: 031

• Message text: Begin date of military service record automatically changed to &3

What causes this issue?

The begin date of the military service record from to was changed to
&V3&. The validity interval of the military service record must be
sufficiently large to comprise all absences.

System Response

The begin date of the military service record was automatically changed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAO_TIMEDATA031 - Begin date of military service record automatically changed to &3 ?

  The SAP error message HRPAO_TIMEDATA031 indicates that the system has automatically changed the begin date of a military service record to a specific date (represented by &3). This typically occurs in the context of personnel administration and is related to the management of military service records within the SAP Human Capital Management (HCM) module.
  Cause:
  The error message is triggered when the system detects that the begin date of a military service record is not valid or conflicts with existing data. This can happen due to several reasons:
  
  Date Conflicts: The specified begin date may overlap with other time records or employment periods.
  Validation Rules: The system has built-in validation rules that automatically adjust dates to ensure data integrity.
  Incorrect Data Entry: The user may have entered an invalid date or a date that does not comply with the expected format or business rules.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Review the Military Service Record: Check the military service record for any inconsistencies or conflicts with other records. Ensure that the begin date does not overlap with other employment periods or time records.
  
  
  Check Date Format: Ensure that the date entered is in the correct format and adheres to the system's requirements.
  
  
  Consult with HR or SAP Support: If you are unsure why the date was changed or if you believe it should not have been, consult with your HR department or SAP support team. They can provide insights into the specific validation rules in place.
  
  
  Adjust the Record: If necessary, you may need to manually adjust the military service record to a valid date that complies with the system's rules.
  
  
  Review Configuration: If this issue occurs frequently, it may be worth reviewing the configuration settings in the SAP system related to military service records to ensure they align with your organization's policies.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional context.
  Documentation: Review the SAP HCM documentation for guidelines on managing military service records and understanding the validation rules that apply.
  User Training: Ensure that users entering data into the system are trained on the correct procedures and understand the implications of the data they are entering.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.