How To Fix HRPADUN_GEN120 - Overlapping travel exists (&1 - &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADUN_GEN - Messages for UN Developement

• Message number: 120

• Message text: Overlapping travel exists (&1 - &2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADUN_GEN120 - Overlapping travel exists (&1 - &2) ?

  The SAP error message HRPADUN_GEN120, which states "Overlapping travel exists (&1 - &2)," typically occurs in the context of travel management within the SAP Human Resources (HR) module. This error indicates that there are overlapping travel requests or travel periods for the same employee, which violates the system's rules for travel management.
  Cause:
  The error is caused by the following scenarios:
  
  Overlapping Travel Requests: The employee has submitted multiple travel requests that overlap in dates. For example, if one travel request is from January 1 to January 5 and another is from January 4 to January 8, the system will flag this as an error.
  Incorrect Data Entry: There may be a mistake in the data entry of travel dates, leading to unintentional overlaps.
  Pending Approvals: If there are pending travel requests that have not yet been approved, they may still be considered active in the system, causing overlaps with new requests.
  
  Solution:
  To resolve the HRPADUN_GEN120 error, you can take the following steps:
  
  Review Travel Requests: Check the travel requests for the employee in question. Look for any overlapping dates and identify which requests are causing the conflict.
  Modify or Delete Overlapping Requests: Depending on the business process, you may need to:
  
  Modify the dates of one of the overlapping travel requests to eliminate the conflict.
  Delete or cancel one of the requests if it is no longer needed.
  
  
  Communicate with Employees: If necessary, communicate with the employee to clarify their travel plans and ensure that they are aware of the overlapping requests.
  Check for Pending Approvals: If there are pending requests that are causing the overlap, consider following up on their approval status or adjusting the requests accordingly.
  Consult Documentation: Refer to your organization's travel management policies and SAP documentation for specific guidelines on handling travel requests.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Transaction Codes: Familiarize yourself with transaction codes related to travel management, such as:
  
  PR05: Travel Expenses
  TRIP: Travel Management
  
  
  User Roles: Ensure that the user has the appropriate roles and authorizations to create, modify, or delete travel requests.
  Training: Consider providing training for employees on how to properly submit travel requests to avoid overlaps in the future.
  
  By following these steps, you should be able to resolve the HRPADUN_GEN120 error and ensure smooth processing of travel requests in SAP.