How To Fix HRPADSA187 - Valuated records cannot be edited

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 187

• Message text: Valuated records cannot be edited

What causes this issue?

You are trying to change a record that has already been valuated by the
<DS:RE.HSACPBSAWH0>Additional Working Hours (AWH) Valuation Workbench</>
(t-code: <DS:TRAN.HRPBSSAAWH>HRPBSSAAWH</>).

System Response

The system prevents you from making the change.

How to fix this error?

Once the record has been valuated by the <ls>AWH Valuation Workbench</>,
you cannot make any further modifications. If the previously record
contains errors, create a new record with the correct values.
However, any previous payment amounts saved as one-time or off-cycle
payments have to be removed manually.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA187 - Valuated records cannot be edited ?

  The SAP error message HRPADSA187, which states "Valuated records cannot be edited," typically occurs in the context of payroll processing or when dealing with infotypes that contain valuated records in the Human Resources (HR) module. This error indicates that the system is preventing changes to certain records that have already been valuated, meaning that they have been processed and assigned a monetary value.
  Cause:
  
  Valuated Records: The records in question have already been processed in a payroll run or have been valuated in some way, making them immutable to prevent inconsistencies in financial reporting.
  Status of the Record: The record may be in a status that does not allow editing, such as being locked for payroll processing or being part of a closed period.
  Authorization Issues: The user may not have the necessary permissions to edit the records.
  
  Solution:
  
  Check Record Status: Verify the status of the record you are trying to edit. If it has been processed, you may need to reverse or adjust the payroll run before making changes.
  Use Correct Transaction: Ensure you are using the correct transaction code for the intended action. For example, if you need to make changes to payroll data, you might need to use a specific transaction designed for that purpose.
  Unlock Records: If the records are locked due to a payroll run, you may need to unlock them or wait until the payroll period is closed.
  Consult with HR/Payroll Team: If you are unsure about the status or the process, consult with your HR or payroll team to understand the implications of editing these records.
  Authorization Check: Ensure that you have the necessary authorizations to edit the records. If not, contact your system administrator to request the appropriate permissions.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the specific infotypes involved in the error. Infotypes related to payroll (e.g., IT0008 for basic pay) may have specific rules regarding editing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  Documentation: Review SAP documentation or user manuals related to payroll processing and infotype management for best practices and guidelines.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further assistance.