How To Fix HRPADSA138 - Passport number already exists, and has Visa number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 138

• Message text: Passport number already exists, and has Visa number &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA138 - Passport number already exists, and has Visa number &1 ?

  The SAP error message HRPADSA138 indicates that there is an issue with the passport number being entered into the system. Specifically, it states that the passport number already exists in the database and is associated with a specific visa number. This error typically arises in the context of managing employee data, particularly in modules related to Human Resources and Personnel Administration.
  Cause:
  
  Duplicate Entry: The primary cause of this error is that the passport number you are trying to enter already exists in the system for another employee or for the same employee with a different visa number.
  Data Integrity Issues: There may be inconsistencies in the data, such as incorrect updates or migrations that have led to duplicate records.
  Incorrect Data Input: The user may have mistakenly entered the same passport number for different records.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the existing passport number in the system.
  Verify if the passport number is indeed linked to another employee or if it is a duplicate entry for the same employee.
  
  
  
  Correct the Data:
  
  If the passport number is linked to another employee, you will need to use a different passport number for the new entry.
  If it is a duplicate entry for the same employee, you may need to update the existing record instead of creating a new one.
  
  
  
  Consult with HR or Data Management Team:
  
  If you are unsure about how to proceed, consult with your HR department or the team responsible for data management to ensure that the data is accurate and to avoid any compliance issues.
  
  
  
  Data Cleanup:
  
  If there are multiple duplicates or inconsistencies, a data cleanup process may be necessary to ensure that all records are unique and correctly associated with the respective visa numbers.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP releases notes that provide additional context or solutions for specific error messages.
  Documentation: Review the SAP HR documentation for guidelines on managing employee data, especially regarding passport and visa information.
  User Training: Ensure that users entering data are trained on the importance of unique identifiers and how to check for existing records before creating new entries.
  
  By following these steps, you should be able to resolve the HRPADSA138 error and ensure that your employee data is accurate and compliant.