How To Fix HRPADSA137 - Passport number can not be repeated

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 137

• Message text: Passport number can not be repeated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA137 - Passport number can not be repeated ?

  The SAP error message HRPADSA137, which states "Passport number cannot be repeated," typically occurs in the context of employee data management within the SAP Human Capital Management (HCM) module. This error indicates that the system has detected a duplicate passport number for an employee record, which is not allowed as each passport number should be unique to an individual.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the passport number being entered already exists in the system for another employee or the same employee.
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not cleaned up before migration.
  Incorrect Data Entry: Manual entry errors can lead to the same passport number being entered for different employees.
  
  Solution:
  
  
  Check for Duplicates: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for existing records with the same passport number.
  If you find a duplicate, you will need to either update the existing record or correct the new entry.
  
  
  
  Data Cleanup: 
  
  If duplicates are found due to data migration, you may need to clean up the data by removing or correcting the duplicate entries in the database.
  
  
  
  Validation Rules: 
  
  Review the validation rules in your SAP configuration to ensure that they are set up correctly to prevent duplicates in the future.
  
  
  
  User Training: 
  
  Ensure that users entering data are trained on the importance of unique identifiers and how to check for existing records before entering new data.
  
  
  
  Consult with IT Support: 
  
  If the issue persists and you cannot find the duplicate, consult with your SAP support team or IT department for further investigation.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation on HR master data management for best practices on maintaining unique identifiers.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and SE16 (Data Browser) for checking existing records.
  
  By following these steps, you should be able to resolve the HRPADSA137 error and ensure that passport numbers remain unique within your SAP system.