How To Fix HRPADSA086 - Approval number &1 already exists in the system for request number &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 086

• Message text: Approval number &1 already exists in the system for request number &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA086 - Approval number &1 already exists in the system for request number &2 ?

  The SAP error message HRPADSA086 indicates that there is a duplicate approval number in the system for a specific request. This typically occurs in the context of HR processes, such as personnel actions or payroll processing, where each request must have a unique approval number.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the approval number you are trying to use has already been assigned to another request in the system.
  System Configuration: There may be issues with the configuration of the approval process, leading to improper handling of approval numbers.
  Data Migration Issues: If data has been migrated from another system, there may be conflicts with existing approval numbers.
  Concurrency Issues: If multiple users are trying to process requests simultaneously, it may lead to conflicts in approval number assignment.
  
  Solution:
  
  Check Existing Approvals: Verify if the approval number already exists in the system. You can do this by querying the relevant tables or using transaction codes that allow you to view approval requests.
  Use a Unique Approval Number: If you find that the approval number is indeed in use, you will need to generate or use a different, unique approval number for your request.
  Review Configuration: Check the configuration settings for the approval process in your SAP system to ensure that it is set up correctly to handle unique approval numbers.
  Data Cleanup: If the issue is due to data migration, consider cleaning up the data to remove duplicates or reassign approval numbers as necessary.
  Locking Mechanism: Implement a locking mechanism to prevent concurrent processing of requests that could lead to duplicate approval numbers.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) to investigate the issue further.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide patches or updates to resolve the issue.
  Documentation: Review the SAP HR documentation for details on how approval processes are managed and any best practices for avoiding duplicate entries.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.