How To Fix HRPADRUREPORTS214 - Employee does not have a non-resident certificate in the current period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRUREPORTS - HR-RU: message class for HR RU reports

• Message number: 214

• Message text: Employee does not have a non-resident certificate in the current period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRUREPORTS214 - Employee does not have a non-resident certificate in the current period ?

  The SAP error message HRPADRUREPORTS214, which states "Employee does not have a non-resident certificate in the current period," typically occurs in the context of payroll processing, particularly when dealing with non-resident employees and their tax documentation.
  Cause:
  This error indicates that the system is unable to find a valid non-resident certificate for the employee in the specified payroll period. Non-resident certificates are important for tax purposes, as they determine the tax obligations of employees who are not residents of the country where they are working. The absence of this certificate means that the payroll system cannot process the employee's tax calculations correctly.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Records: Verify the employee's records in the SAP system to ensure that a non-resident certificate has been issued and is valid for the current payroll period.
  
  
  Update Non-Resident Certificate:
  
  If the certificate is missing, you will need to obtain the necessary non-resident certificate from the employee.
  Once you have the certificate, enter it into the SAP system. This is typically done in the infotype related to tax information (e.g., Infotype 0015 for additional payments or deductions).
  
  
  
  Review Validity Dates: Ensure that the validity dates of the non-resident certificate cover the current payroll period. If the certificate has expired, you will need to obtain a new one.
  
  
  Consult Payroll Configuration: If the issue persists, check the payroll configuration settings to ensure that the system is set up correctly to recognize non-resident certificates.
  
  
  Run Payroll Simulation: After making the necessary updates, run a payroll simulation to confirm that the error has been resolved and that the employee's payroll can be processed without issues.
  
  
  Documentation and Training: Ensure that HR personnel are trained on the importance of maintaining up-to-date non-resident certificates and the process for entering them into the system.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP that pertain to employee tax information, such as Infotype 0015 (Additional Payments) and Infotype 0002 (Personal Data).
  Tax Regulations: Understand the local tax regulations regarding non-resident employees, as these can vary significantly by country and may affect the requirements for non-resident certificates.
  SAP Notes: Check for any relevant SAP Notes or updates that may address known issues or provide additional guidance on handling non-resident certificates in payroll processing.
  
  By following these steps, you should be able to resolve the HRPADRUREPORTS214 error and ensure that the employee's payroll is processed correctly.