How To Fix HRPADRUREPORTS213 - Employee does not have a resident certificate in the current period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRUREPORTS - HR-RU: message class for HR RU reports

• Message number: 213

• Message text: Employee does not have a resident certificate in the current period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRUREPORTS213 - Employee does not have a resident certificate in the current period ?

  The SAP error message HRPADRUREPORTS213, which states "Employee does not have a resident certificate in the current period," typically occurs in the context of payroll processing or reporting in the Human Resources module. This error indicates that the system is unable to find a valid resident certificate for the employee for the specified period, which is often required for tax calculations or compliance purposes.
  Cause:
  
  Missing Resident Certificate: The employee may not have a resident certificate recorded in the system for the current payroll period.
  Incorrect Period: The report or process may be referencing the wrong period, where the resident certificate is not applicable.
  Data Entry Errors: There may be errors in the data entry of the resident certificate details, such as incorrect dates or missing information.
  Configuration Issues: The system configuration may not be set up correctly to recognize or process resident certificates.
  
  Solution:
  
  Check Employee Records: Verify the employee's records in the SAP system to ensure that a resident certificate exists for the current period. This can typically be done in the infotype related to tax information or residency status.
  Update Resident Certificate: If the resident certificate is missing, obtain the necessary documentation from the employee and enter it into the system. Ensure that the validity dates cover the current payroll period.
  Review Period Settings: Ensure that the payroll or reporting process is set to the correct period. If the report is being run for a past period, check if the resident certificate was valid during that time.
  Correct Data Entry: If there are any discrepancies in the resident certificate data, correct them in the employee's records.
  Consult Configuration: If the issue persists, consult with your SAP HR configuration team to ensure that the system is set up correctly to handle resident certificates.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP that pertain to employee tax information and residency status (e.g., Infotype 0012 for "Additional Payments" or Infotype 0207 for "Tax Data").
  Documentation: Ensure that you have the necessary documentation from employees regarding their residency status, as this may be required for compliance with local tax laws.
  SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error or provide additional guidance on handling resident certificates.
  Testing: After making any changes, conduct a test run of the payroll or report to ensure that the error has been resolved.
  
  By following these steps, you should be able to address the HRPADRUREPORTS213 error and ensure that the employee's resident certificate is properly accounted for in the system.