How To Fix HRPADRUIT140 - Absence of same type exists for assignment &1 for period from &2 to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRUIT - HR RU Infotypes messages

• Message number: 140

• Message text: Absence of same type exists for assignment &1 for period from &2 to &3

What causes this issue?

The period of the absence that you want to create overlaps with an
existing absence of the same type in one of the employee's other
personnel assignments.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

<ZH>Note</>
To change the type of the message displayed if a user attempts to enter
an absence period that overlaps with the period of an identical type of
absence, enter one of the following values for parameter
<ZH>ILL_DATE_MSG</> for Program INFTY2001_CE in the View V_T7RURPTCST00:
<ZH>E</> - for error messages. In this case, records will be created
only if all personnel assignments have no conflicts.
<ZH>W</> - for warning messages. Records will be created only for
personnel assignments without conflicts.
<ZH>I </>- for information messages. The system will create records for
all personnel assignments. However<(>,<)> if there are any conflicts in
the absences forbidden by customizing, you will get an error when you
save

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRUIT140 - Absence of same type exists for assignment &1 for period from &2 to &3 ?

  The SAP error message HRPADRUIT140 indicates that there is an attempt to create or modify an absence record for an employee, but there is already an existing absence of the same type for the specified period. This is a common issue in SAP HR (Human Resources) when managing employee absences.
  Cause:
  The error occurs when:
  
  An employee already has an absence recorded for the same type (e.g., sick leave, vacation) during the specified period.
  The system is designed to prevent overlapping absences of the same type to maintain accurate records and avoid conflicts in absence management.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Absences:
  
  Review the employee's absence records for the specified period. You can do this by navigating to the relevant infotype (typically Infotype 2001 for Absences) in the SAP system.
  Look for any existing entries that overlap with the absence you are trying to create.
  
  
  
  Modify or Delete Existing Absence:
  
  If you find an existing absence that overlaps, you may need to modify it (e.g., change the dates or type) or delete it if it is no longer valid.
  Ensure that any changes comply with company policies and regulations.
  
  
  
  Create Absence with Different Type or Period:
  
  If the absence you are trying to create is valid and necessary, consider using a different absence type if applicable.
  Alternatively, adjust the dates of the new absence to avoid overlap with the existing one.
  
  
  
  Consult with HR or Payroll:
  
  If you are unsure about how to proceed or if the absence records are complex, consult with your HR or payroll department for guidance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR, particularly Infotype 2001 (Absences) and Infotype 2002 (Leave Entitlement).
  Authorization: Ensure you have the necessary permissions to view and modify absence records.
  Documentation: Review SAP documentation or help files related to absence management for additional insights and best practices.
  
  By following these steps, you should be able to resolve the HRPADRUIT140 error and manage employee absences effectively.