How To Fix HRPADRU_FSS_CR004 - Maximum quota number & has been already deducted in the period &-&

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRU_FSS_CR - FSS Compensation Request Messages

• Message number: 004

• Message text: Maximum quota number & has been already deducted in the period &-&

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRU_FSS_CR004 - Maximum quota number & has been already deducted in the period &-& ?

  The SAP error message HRPADRU_FSS_CR004 typically relates to issues with quota management in the Human Resources (HR) module, specifically in the context of leave or absence management. This error indicates that the maximum quota number has already been deducted for a specific period, meaning that the employee has exhausted their available leave or absence quota for that time frame.
  Cause:
  
  Quota Exhaustion: The employee has already used up their allotted leave or absence quota for the specified period.
  Configuration Issues: There may be incorrect configuration settings in the quota management or absence types that do not align with the organization's policies.
  Incorrect Data Entry: There might be errors in the data entry for leave requests or absence records, leading to discrepancies in the quota calculations.
  Time Evaluation Issues: If the time evaluation process has not been run correctly, it may not reflect the current status of the employee's leave balances.
  
  Solution:
  
  Check Quota Balances: Review the employee's leave balances to confirm whether they have indeed exhausted their quota. This can be done through the relevant infotype (e.g., IT2006 for Absences).
  Adjust Leave Requests: If the employee has mistakenly requested more leave than available, adjust or cancel the leave request accordingly.
  Configuration Review: Ensure that the configuration for leave quotas and absence types is set up correctly in the system. This includes checking the rules for quota generation and deduction.
  Run Time Evaluation: If there are discrepancies, ensure that the time evaluation process is run to update the leave balances accurately.
  Consult HR Policies: Verify the organization's HR policies regarding leave entitlements to ensure compliance and correct application in the system.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT2006 (Absences) and IT2001 (Absence Quotas) to manage and review leave data.
  Quota Types: Understand the different types of leave quotas (e.g., annual leave, sick leave) and their specific rules.
  SAP Notes: Check for any SAP Notes or updates related to this error message, as there may be patches or fixes provided by SAP.
  User Authorization: Ensure that the user has the necessary authorizations to view and modify leave requests and quotas.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR module support team or SAP consultants for further assistance.